Administrative Assistant

Overview

A dynamic digital-first philanthropy and communications agency with 20 full-time team members, Beth Interactive seeks a full-time Administrative Assistant to support business operations. 

We are looking for an energetic, motivated and highly detail-oriented team player with experience in business administration roles—including office administration, bookkeeping, HR support and/or IT support. Our Assistant will work both independently and in collaboration with the COO to support business administration. On-the-job training will be offered as needed. 

Responsibilities may include, but not be limited to:

• Office: Maintaining office facilities and supplies; office vendor support
• Travel + Events: Booking travel for team members; scheduling team activities; executive scheduling and calendar management as needed
• Bookkeeping: Coordinating vendor approval processes and bill entry; Invoicing and client payment status communications
• Budgeting: Team budget communications; supporting team members with budget information and modifications 
• HR/People: Benefits coordination support as needed; hiring and recruiting coordination including communications with candidates as directed by the hiring manager; onboarding and offboarding support 
• IT: Coordinating software and hardware vendor support for team members
• Other business activities that may arise for the Company

Ideal Candidate

• Small Business Administrator: Extremely organized, detail-oriented, strong communicator with team. Must be proactive, comfortable and professional when working with team and clients. Capable of executing a wide variety of tasks with high quality, speed and attention to detail when supporting the team and business. 
• Work Style: Superior verbal communication and interpersonal skills essential. Ambitious and self-motivated. A strong team player who is willing to jump into new things and support their team members. 

Qualifications

• Education: Preferred Bachelor's degree in business, accounting, finance or related field or commensurate experience in a similar role.
• Prior Experience: 1+ years’ experience as an administrative assistant or office manager is preferred, but not required.
• Location: Successful candidate will work full-time in-person at Beth Interactive’s main office - 4541 N. Ravenswood Ave. Suite 303, Chicago, IL 60640

Compensation + Benefits

The position is full-time with an annual salary range of $46,000 to $50,000, plus additional year-end bonuses based on personal and company performance. Benefits include the following: generous PTO package; health insurance plan; optional vision and dental plans; FSA/HSA cafeteria plans; employer-provided life and short-term disability insurance; 401k retirement plan with up to 4% company match; additional benefits stipend; and paid leave for new parents. 

Interview Process

Successful applicants can expect to complete some or all of the following:

1. 15- to 45-minute interview with COO
2. 15- to 30-minute interview with Principal + CEO
3. A list of 3 references will be requested at this stage
4. 60-minute in-person interview with COO and other team members
5. 30-minute final check-in

About Beth Interactive

Beth Interactive is a digital-first philanthropy and communications agency based in Chicago specializing in strategic communications, annual giving, email marketing and analytics. We have 16 years’ experience working with healthcare foundations, hospitals, higher ed, non-profits and medium-sized businesses, and received certification as a Woman-Owned Small Business in 2022.

Our passion is to partner closely with our clients to engage their audiences and drive results through intelligent strategies, thoughtful execution and full-service support. We are experts in analytics, using a data-driven approach to power all our projects. We use what we learn to craft integrated strategies with innovative approaches, bold design and compelling copy—which, together, create incredibly successful projects for our clients.

Our work environment is highly collaborative and fast-paced. Our team members support each other and our clients through quick thinking, clear communication and flexibility. We are passionate storytellers and data nerds with a love for creating exceptionally high-quality work for our clients—and we hope you’ll join us! See bethinteractive.com for more information.

Interested?

Apply by sending your resume and cover letter to careers@bethinteractive.com.

If applying via LinkedIn Easy Apply, please also send your cover letter to careers@bethinteractive.com.

Resumes submitted without cover letters *will not be considered*.

In your cover letter, please:

1. Note the position you are applying for 
2. Answer why you’d be a great fit for the role
3. Share something that brings you joy!

https://bethinteractive.com/wp-content/uploads/2026/09/Beth-Interactive-Administrative-Assistant-Job-Description-9.21.2026.pdf