Administrative Assistant

Office Assistant/ReceptionistWe are seeking a reliable and organized Office Assistant/Receptionist to provide temporary, on-call support as needed during busy periods in a dynamic office environment. This role involves managing front desk operations, handling administrative tasks, and delivering excellent customer service. The ideal candidate will possess strong computer skills, office management experience, and the ability to multitask efficiently.

Bilingual abilities are a plus to serve diverse client needs. This position offers an opportunity to contribute to smooth office operations while gaining valuable administrative experience.ResponsibilitiesGreet visitors and clients professionally at the front deskManage multi-line phone systems and direct calls appropriatelySchedule appointments and maintain calendars using Google Workspace or Microsoft Office toolsPerform data entry, filing, and document proofreading with high accuracyHandle correspondence via email and phone, ensuring proper phone etiquetteAssist with office management tasks such as organizing supplies and maintaining cleanlinessSupport bookkeeping activities using QuickBooks or similar softwareProvide customer support and respond to inquiries promptly and courteouslyManage administrative duties including typing, document preparation, and record keepingSupport personal assistants or medical/dental receptionists with clerical tasks as neededQualificationsProven office or clerical experience with strong organizational skillsProficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applicationsFamiliarity with QuickBooks and data entry processesExcellent phone etiquette and customer service skillsBilingual abilities preferred but not requiredStrong computer literacy and typing skills for efficient task completionAbility to handle multiple priorities in a fast-paced environmentExperience with calendar management, proofreading, filing, and office management is desirablePrevious experience as a receptionist, personal assistant, or medical/dental receptionist is a plusDemonstrated time management skills with the ability to work independently on assigned tasksIn office hours from Monday – Friday from 9 AM to 5 PMAs-needed support to fill in for the regular staff who need to take time off or need additional support in the office. This position is ideal for someone with a flexible schedule and is available to work.Job Type: TemporaryBenefitsFlexible scheduleHealth insuranceWork Location: In person