Administrative Assistant

Location: Charlotte, NC

Employment Type: Full-time | On-site

If you're someone who enjoys keeping daily operations on track, working with different people and seeing administrative processes run smoothly from start to finish, this could be a great opportunity for you.

You'll work across different departments and operational units, helping coordinate schedules, improve office procedures and make sure daily tasks get done on time.

As our Administrative Assistant, you'll play an important role in supporting the daily operations, communication and coordination across the business.

What You'll Be Doing

• Assist with planning, coordinating and managing day-to-day administrative activities across the office.
• Develop and maintain executive calendars, visitor logs, filing systems and supply inventories.
• Work closely with internal teams and department leads to ensure daily office workflows stay on schedule.
• Coordinate staff meetings, prepare agendas, record minutes and follow up on administrative action items.
• Monitor inventory replenishment schedules, facility deadlines and operational deliverables, keeping managers informed of progress.
• Identify potential operational bottlenecks, supply delays and scheduling conflicts, helping develop practical solutions.
• Liaise with external vendors, property management and service providers as required.
• Support the implementation of updated office procedures, digital filing tools and administrative workflows.
• Assist with reviewing and improving existing clerical processes to increase daily efficiency.
• Prepare office updates, operational reports, presentations and internal memos.
• Track petty cash allocations, supply budgets and facility expenses where required.
• Maintain accurate administrative records and ensure documentation is completed and archived.
• Support different departments with their scheduling, travel arrangements and operational support needs.
• Assist with general facility improvement initiatives and office projects as they arise.

Ideally, you'll have:

• Previous experience in office administration, reception, customer service or operational support, although motivated entry-level candidates are encouraged to apply.
• Strong organisational and time management skills.
• Excellent written and verbal communication skills.
• Confidence working with different teams, managers and external vendors.
• The ability to juggle multiple tasks, manage competing office priorities and meet tight deadlines.
• Great attention to detail and a practical approach to problem-solving.
• A proactive attitude and willingness to take initiative.
• Confidence using Microsoft Office, particularly Excel, Word and Outlook.
• The ability to learn new administrative systems and record-keeping platforms.
• A positive, adaptable attitude and willingness to get involved wherever needed.
• Qualifications in business administration, office management or a related field would be an advantage but are not essential.

Here's what you can look forward to:

• Variety in your work: Get involved in office operations across different departments and operational areas.
• Hands-on experience: Build practical administrative and operational skills while supporting core business workflows.
• Career development: Learn from experienced office leaders and develop your confidence in managing operations.
• Supportive team: Work with people who value collaboration, clear communication and getting things done.
• Opportunity to contribute: Bring your ideas, identify process improvements and help shape better ways of working.
• Room to grow: Develop your administrative capabilities and take on more operational responsibility as your experience grows.

If you're looking to build your career in office administration and enjoy a role where you can learn, contribute and make a real impact, we'd love to hear from you.

Apply now with your resume and tell us why you'd be a great fit for the role.

We are an equal opportunity employer and consider qualified applicants in accordance with applicable law.

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