Administrative Assistant

Job Title: Administrative Assistant

Location: Charlotte, NC (Hybrid – Horizon Building)

Position Type: Contract (6 Months, with potential for extension or permanent conversion)

Pay Rate: $30.00 – $35.00 per hour

Schedule: Full-time, Monday – Friday, 8:30 AM – 5:00 PM (flexible start/end times available)

Travel: None

About the Role

We are seeking a proactive, detail-oriented, and highly adaptable Administrative Assistant to support two department leaders within the Personal Investor Technology (PITech) division.

In this role, you will act as the operational backbone for leadership, managing dynamic calendars, coordinating logistics, and ensuring daily administrative functions run seamlessly. Working in a balanced environment that blends independent execution with strong team collaboration, you will represent the leadership team with high professionalism, discretion, and agility.

Key Responsibilities

• Calendar & Meeting Coordination: Proactively manage complex executive calendars, resolve scheduling conflicts, coordinate meeting rooms, send invites, and track attendee confirmations.
• Travel & Expense Management: Coordinate end-to-end travel logistics (flights, lodging, ground transportation) and submit accurate expense reports in a timely manner.
• Event & Logistics Support: Organize departmental meetings and internal events, including reserving spaces, managing AV/tech setup, and ordering catering/refreshments as needed.
• Department Administration: Support departmental moves and facility logistics (via Planon), monitor and restock office supplies, and handle day-to-day office needs.
• Documentation & Communications: Draft, proofread, and prepare professional correspondence, memos, meeting minutes, presentations, and reports.
• Ad Hoc Projects: Assist leadership with special operational initiatives and other administrative duties as assigned.

Qualifications

• Experience: Minimum 3–5 years of corporate administrative or executive support experience (preferably within a medium-to-large organization).
• Technical Skills: Advanced proficiency in Microsoft Office Suite (Outlook, Teams, Word, Excel, PowerPoint) for scheduling, documentation, and virtual communication.
• Expense & Travel Tools: Prior experience booking travel and submitting expense reports; hands-on experience with SAP Concur is strongly preferred.
• Facility/Operations Tools: Familiarity with facilities or space-management tools (such as Planon) is a plus.
• Education: High school diploma or equivalent required; Associate’s degree or professional administrative certifications preferred.

Key Competencies

• Agility & Proactivity: High degree of flexibility and situational awareness—able to anticipate leadership needs, pivot quickly, and stay one step ahead of schedule changes.
• Communication: Exceptional written and verbal communication skills with a polished, professional presence.
• Organization & Multitasking: Proven ability to prioritize competing tasks and deliver quality work under tight deadlines.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.