Administrative Assistant

The Opportunity

Our client, a well-established, privately held company with a strong leadership team, is seeking an Executive Administrative Assistant to support four partners. This is a true "white glove" role for someone who is always three steps ahead.

What You'll Do

• Own and manage executive calendars in Outlook, combining business and personal appointments on one calendar per executive

• Anticipate leaders needs, potential scheduling conflicts, confirm attendance with meeting attendees, and review the upcoming week's schedule every Friday

• Manage projects and follow through with proactive status updates

• Prepare documents, spreadsheets, and presentations using Microsoft Office

• Arrange domestic and international travel, including last-minute changes

• Handle personal concierge tasks: dinner reservations, vehicle servicing, passport/ID renewals, fittings, and appointments

• Screen and return calls and emails with polish and discretion

What You Bring

• Proven experience as an executive assistant supporting multiple senior leaders or C-suite

• Advanced Outlook skills (calendar, rules, and inbox management) and strong Word and Excel skills; Excel expertise is a plus

• Sound judgment on what to say, what not to say, and how to say it, with professional boundaries at the executive level

• A track record of backup planning, double-checking details, and closing the loop

• Flexibility for occasional after-hours availability (travel emergencies, urgent changes)

• Interest in a long-term career with a growing company