Administrative Assistant

Our client, a well-established tax and accounting firm, is seeking a reliable and personable Administrative Assistant to join their team. This role is ideal for someone who enjoys working in a professional office environment, providing exceptional client service, and supporting day-to-day administrative operations. The position offers the opportunity to expand into bookkeeping, payroll, and sales tax responsibilities over time.

Key Responsibilities

• Greet clients and serve as the first point of contact for the office
• Answer and direct incoming phone calls
• Collect and organize client intake information
• Schedule appointments and manage calendars
• Follow up with clients regarding documentation and appointments
• Perform general administrative and data entry duties
• Order and maintain office supplies
• Assist with light bookkeeping functions
• Support payroll processing and sales tax activities as training is completed
• Maintain organized and accurate client records

Software & Systems

• Google Calendar
• Microsoft Word
• Microsoft Excel
• QuickBooks (training available)
• Intuit ProSeries (training available)

Qualifications

• Prior administrative support experience required
• Accounting firm, tax office, bookkeeping, or professional services experience preferred but not required
• Strong organizational and communication skills
• Comfortable interacting with clients in person and over the phone
• Basic computer proficiency, including Microsoft Office
• Positive attitude and willingness to learn new skills
• Stable work history demonstrating reliability and longevity