Administrative Assistant

Administrative SpecialistWe are looking for an experienced administrative specialist to support a fast-paced educational program in California. This Long-term Contract position will partner closely with program leadership to keep daily operations organized, coordinate events and meetings, maintain accurate records, and assist with financial and project-related tasks. The ideal candidate is resourceful, highly organized, and confident managing multiple priorities while working independently in a collaborative environment.Responsibilities:Coordinate grant-related administrative activities, including organizing application materials, tracking submissions, and supporting project timelines.Maintain databases, files, and program records with a high level of accuracy, ensuring information is current and easy to retrieve.Support outreach and event execution by assisting with digital communications, promotional materials, and updates to online content.Prepare meeting agendas, assemble supporting documents, record minutes, and follow up on action items for board and leadership meetings.Process stipends, vendor payments, and check requests in alignment with approval procedures and budget guidelines.Monitor program documentation and assist with budget tracking and reporting for sponsored initiatives.Draft, proofread, and format correspondence, reports, and other written materials with strong attention to grammar and presentation.Arrange calendars, travel, workshops, conferences, and other logistics for leadership and program activities.Manage large-scale administrative projects from planning through completion, keeping deadlines, materials, and stakeholders aligned.