Administrative Assistant

Missions Administrative AssistantThe JCC Early Childhood Center is seeking a friendly, organized, and customer-focused Missions Administrative Assistant to join our team. This role serves as the first point of contact for prospective and current families while overseeing the daily operations of a busy early childhood office.The ideal candidate enjoys building relationships, thrives in a fast-paced environment, is highly organized, and takes pride in providing exceptional customer service to families, staff, and the community.Primary ResponsibilitiesManage all aspects of the enrollment process from initial inquiry through registration and ongoing family communicationServe as the primary contact for prospective and current families by phone, email, and in personMaintain enrollment records and student files while ensuring confidentiality and accuracyCoordinate classroom rosters, waitlists, and enrollment trackingProcess tuition agreements, registrations, deposits, and billing informationWork closely with school leadership to monitor enrollment trends and classroom capacityCoordinate field trips and special visitorsOversee daily front office operations and provide administrative support to the Early Childhood DirectorPrepare reports, correspondence, forms, and other administrative documentsCoordinate communication with families regarding school events, schedules, and program updatesMaintain office and program supplies and coordinate with vendors as neededSupport licensing requirements and recordkeepingAssist with special events, fundraisers, registration periods, and other school initiativesCollaborate with teachers, administrators, and support staff to ensure smooth day-to-day operationsQualificationsExcellent organizational and time management skillsStrong written and verbal communication skillsOutstanding customer service and interpersonal skillsAbility to manage multiple priorities while maintaining attention to detailStrong computer skills, including Microsoft Office, Adobe, Canva, and database managementExperience with enrollment, admissions, or office administration preferredAbility to work independently while collaborating effectively with a teamExperience in an educational, nonprofit, or childcare setting is preferredPreferred SkillsRecords managementEnrollment and admissions coordinationOffice managementCalendar managementFamily engagementBilling and payment processingProblem solvingProcess improvementData entry and reportingConfidential records managementPay: $24.00 - $26.00 per hourBenefits:401(k) 5% MatchDental insuranceEmployee discountFlexible spending accountHealth insuranceHealth savings accountLife insurancePaid time offProfessional development assistanceVision insuranceWork Location: In person