Administrative Assistant

Administrative AssistantWe are looking for an Administrative Assistant to support daily office operations for a financial services organization in Buffalo, New York. This contract-to-permanent opportunity is ideal for someone who enjoys creating structure, managing competing priorities, and providing a high-quality experience for both internal teams and external visitors.

The role is primarily onsite and offers the chance to contribute to a busy office environment while building long-term potential with the team.Responsibilities:Manage front desk and general office activities, ensuring visitors, callers, and staff receive prompt and courteous support.Handle incoming phone calls, route messages accurately, and respond to routine inquiries with a high level of customer service.Prepare, update, and maintain documents, spreadsheets, and other records using Microsoft Office applications.Perform data entry and file management tasks with strong attention to detail and accuracy.Coordinate schedules, meetings, and administrative workflows to help keep daily operations organized and on track.Support office leadership with a range of administrative duties, including correspondence, document preparation, and follow-up on assigned tasks.Assist during high-volume periods by adjusting priorities, taking on additional office support duties, and working overtime when business needs require it.Contribute to an efficient and well-organized office setting by helping maintain administrative processes and routine operational support.Participate in onsite office coverage and transition into a hybrid schedule over time based on business needs and seasonal workload demands.