Administrative Assistant To Our BuyersLed by dynamic owner Joe Gurrera (and his commitment to superior quality) Citarella has grown from a respected NYC fish market into a full-scale, Ultimate Gourmet Market with locations across New York City, the Hamptons, and Greenwich, Connecticut.A family-run business, we're driven by a passion for great food. We delight customers with the finest selection of fresh seafood, prime, dry-aged beef, chef-prepared specialties and handcrafted pastries, international cheeses, imported groceries, and more. Join our team of seasoned professionals and become a part of the fabric of the New York food scene.Citarella's Buying Team is essential to ensuring our stores offer only the highest quality products—from artisanal cheeses and peak-season produce to a curated selection of specialty items sourced in-house, domestically, and internationally.
As the Administrative Assistant to our Buyers, you will play a key support role, managing daily administrative tasks that keep our team operating efficiently.You'll handle everything from data entry and invoicing to vendor communications and internal scheduling. A background in food retail or distribution is a plus, but what matters most is your enthusiasm for supporting a high-performing team and your commitment to accuracy, organization, and communication.This role is 100% on-site in a warehouse environment in Hunts Point, Bronx, NY.Provide direct administrative support to the Buying TeamManage calendars and coordinate meetings and callsAssist with vendor inquiries, delivery scheduling, and warehouse coordinationConduct research and gather information for the Buyers as neededCreate purchase orders using internal ordering systemsMaintain vendor records, including contact details and cost/item filesPerform accurate data entry and maintain system updatesPrepare, distribute, and archive meeting notesTrack Paid Time Off and maintain team holiday calendarsHandle incoming calls, voicemails, and messages professionallyPerform general office tasks including scanning, mailing, filing, faxing, and emailingMonitor and manage supply orders and inventoryKeep office area clean, organized, and well-stockedSupport the team with other tasks and projects as assignedQualifications and Education RequirementsMinimum 2 years of experience in an administrative support roleHigh School Diploma requiredStrong organizational and time management abilitiesExcellent written and verbal communication skillsDetail-oriented with a proactive approach to problem-solvingProficient in Microsoft Office Suite (Excel, Word, Outlook)Preferred SkillsExperience in a food-related or warehouse/distribution environment is preferredAbility to travel to all Citarella locationsAssociate's, Bachelor's, or trade school degree preferred