Administrative Assistant

Administrative AssistantSummit County Government is seeking an Administrative Assistant to provide vital, high-level support to the County Manager, Board of County Commissioners (BOCC), and the County Attorney's Office. In this multi-faceted team-based role, you will manage complex administrative work, handle official public records, coordinate high-profile public meetings, and serve as a key point of contact for county departments, partner agencies, and the public.Examples of DutiesEXECUTIVE AND MEETING SUPPORTCoordinates BOCC and other public meetings, including agendas, electronic packets, approvals, notices, presenter communications, room and virtual meeting setup, recordings, minutes, and related logistics.Routes documents for signature and recordation and maintains meeting materials, resolutions, ordinances, minutes, indexes, and Deputy Clerk files in accordance with records-retention requirements.COUNTY BOARD OF EQUALIZATIONCoordinates assessment appeals, hearings, arbitrations, taxpayer notifications, decision letters, and property-tax abatements with the Assessor's Office, County Attorney's Office, taxpayers, arbitrators, and state agencies.Supports the Executive Administrative Manager with legal preparation and related duties.BOCC, COUNTY MANAGER'S OFFICE, AND ATTORNEY'S OFFICE DUTIESProvides administrative support to the County Manager, Deputy County Managers, County Attorneys, and Commissioners, including scheduling, meeting-room reservations, travel, projects, events, and daily troubleshooting.Delivers customer service to callers and visitors and processes contracts, invoices, purchasing-card receipts, data entry, approvals, and workflow routing in the ERP system.Oversees registration and travel arrangements for conferences and training.GENERAL ADMINISTRATIONSupports website updates, meeting-recording, video-streaming, accessibility, and other countywide technology initiatives.Maintains and updates procedures at the direction of the Executive Administrative Manager.Coordinates mail, water-augmentation procedures, required meetings and other administrative duties as assigned.Typical QualificationsKnowledge of:Office Management procedures and systems including but not limited to: MS Office, Sharepoint, One Drive, Adobe, Trello, ICCES (Integrated Colorado Courts E-Filing System);Tyler Munis or other similar ERP programs; Enterprise Management Software, website CMSRecord-keeping processes and accepted practices for document retention.Ability to:Work as part of a team with shared priorities and tasks;Learn and apply Departmental policies and procedures;Problem solve with an analytical mind;Make appropriate decisions in a managerial setting;Maintain confidentiality;Demonstrate excellent organizational and multi-tasking abilities, with the capacity to adapt to change;Provide a high level of customer service;Exhibit patience and composure in difficult situations;Take initiative and follow-through on projects;Effectively utilize and learn new technology systems and programs as needed.EDUCATION, EXPERIENCE, AND FORMAL TRAINING:Bachelor's Degree in Business Administration, Executive Administration, or a related field; or 3+ years of office administration experience (an equivalent combination of education and government policy experience will be considered).LICENSES OR CERTIFICATES:Obtain Colorado notary upon hireMaintain Colorado driver's license throughout employmentSupplemental InformationTo join our team, please submit a Summit County Government application, resume, and cover letter online at Applications may also be mailed to: Summit County Human Resources, PO Box 68, Breckenridge, CO 80424 Questions? Reach out to Katie Dwyer at positions are subject to a pre-employment criminal background check, and requires proof of citizenship or authorization for employment in the U.S.Equal Opportunity EmployerWe offer a complete benefits package to full-time employees including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, long-term disability, holidays, vacation, and sick leave.

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