Administrative Assistant (Bilingual preferred) 2026-2027

Administrative AssistantWage/Hour Status: Non-Exempt/At Will/Starting at $15 per hourReports to: Director/PrincipalQualifications:Education:- High School graduate - 10 or more college hours toward an Associate Arts degree or undergraduate coursework preferred. (Must have 60 college hours to be assigned to students)Certification: - Hold or be willing to secure a current valid Texas Educational Aide Certificate, if assigned to Title I students preferredSpecial Knowledge and Skills:Excellent customer service and telephone etiquetteKnowledge of Microsoft Office applications and how to use themKnowledge of Google Suite application and how to use themComfortable using a computer for data collection and emailExperience in basic clerical functionsPossess basic office skills in word processing, database management, Internet interface, spreadsheet useAbility to follow guidance of the administratorsAttention to detail in completing financial recordsWill need to learn or have knowledge of Public Education Information Management System (PEIMS) rules and office operational proceduresPhysical Abilities:Ability to stand for at least thirty minutesType and use a computer for spreadsheet and word processingAble to sit for extended timeDemonstrate appropriate telephone etiquette and in-person customer servicePurpose:The Administrative Assistant (AA) works independently under the guidance of the Campus Director. The AA supervises the front office, communicates directions to others, maintains records, collects funds, enters purchase orders, oversees campus data entry (attendance and PEIMS), and other clerical functions.

The AA keeps records according to the rules for PEIMS documents, performs general clerical and office record keeping tasks. The AA oversees attendance and enrollment, and works in tandem with the Campus Director to track and maintain campus financial and enrollment records. The AA may be called on to provide instructional services to assigned students, supervise students between classes, at playground, assist in re-teaching as needed and, assist in other activities of the school.Duties and Responsibilities:Comply with the employee handbookPerform duties assigned including general clerical and record keepingMaintain accurate PEIMS, attendance and other recordsSupervise students and provide a safe environmentReport any concerns to the Principal/SuperintendentTreat all parents, students and staff in a considerate and respectful mannerComplete all duties assigned by supervisor in a satisfactory mannerManagement in one or more of the following areas:Manage collection of data from staff about student attendance, grades and transcriptsManage operations of a campus officeTake direction for managing workflow of records assignedBusiness office operations, accounts payable, purchase ordersAssist teachers as directed to supervise students at the school and off siteInstructional delivery:Assist teachers as directed to provide lesson activities that actively engage students in learning and maintain disciplineAssist teachers as directed to deliver all electronic, paper products, books, films, or other appropriate media for use with studentsParticipate in staff development activities as assignedWorking Environment:Maintain emotional control under the stress of instructional operationsBe flexible in assisting others as requestedParticipate in professional conferencesRetirement is through the Teacher Retirement System (TRS) of Texas and not Social Security.

TRS requires five years of participation before any retirement funds are vested. Texas Workers Compensation covers workers in this position.