Administrative Assistant

We are seeking an organized and detail-oriented Administrative Assistant to support the Accounting and Finance team for our legal client. This role will provide day-to-day administrative support in a professional, fast-paced environment and is ideal for someone who is comfortable managing multiple priorities, handling detailed information, and following through on time-sensitive tasks.

Responsibilities

• Provide administrative support to the Accounting and Finance team
• Perform accurate data entry and maintain organized records
• Prepare and coordinate mailings, correspondence, and other documents
• Conduct follow-ups with internal teams and external contacts as needed
• Manage calendars, meetings, and scheduling
• Assist with tracking information, documents, and deadlines
• Handle routine administrative tasks and help keep department workflows organized
• Support additional projects and responsibilities as needed

Qualifications

• Prior experience in a professional services environment is required, such as a law firm, CPA/accounting firm, financial services organization, or similar professional setting
• 2+ years of administrative, office, or team support experience
• Strong attention to detail and accuracy
• Excellent organizational and follow-up skills
• Ability to manage multiple tasks and priorities in a deadline-driven environment
• Strong written and verbal communication skills
• Proficiency with Microsoft Office, including Outlook, Word, and Excel
• Professional, dependable, and comfortable working with confidential information

Ideal Background

The ideal candidate will have experience supporting a professional services organization where accuracy, organization, confidentiality, and follow-through are essential. Experience within a law firm, CPA/accounting firm, or finance organization is strongly preferred.