Administrative AssistantPosition details:Job Title: Administrative Assistant Location: Astoria Queens, NYDuration: 12 Months (Strong possibilities of extension)This role will provide site administrative support for Operations at our client's side in Astoria Queens. This plant is a busy commercial operation and is one of the cleanest, most efficient plants that sustains the power demands New York City and its boroughs.This role requires a self-starter that is motivated and well organized with a positive attitude and the ability to provide administrative and office support in a challenging and fast paced environment of energy.Job Functions & ResponsibilitiesKeep an accurate up-to-date calendar for Senior Manager. Schedule travel and important daily meetings including independently determining priority for conflicting schedules.Screen and respond to phone calls and email as appropriate.Coordinate Department meeting arrangements including agendas, notes and follow-up.Generate reports, handle multiple projects, and prepare and monitor various reports.Close work orders in Maximo and IBM Computerized Maintenance Management system.Enter labor hours into work ordersScan, upload and create links for work orders and other documents in Maximo, Share Point, and network drives.Maintain Share Point web site for regionFile, log, track and update spreadsheets for a variety of Safety, Environmental, Operations and Maintenance documents and reports.Partner and network with other administrative support personnel in order to collaborate, obtain information, solve problems and get things done.Schedule meetings and site visits, as needed.Track all progress in centralized data management tool, and provided regional progress reports as needed.SkillsExcellent communication and interpersonal skills.SharePoint technical skills and proficiency is a must have skillExperience with an Enterprise Content Management System/Records is desirableStrong technical skills and including proficiency with MS Excel, Word, and PowerPoint.Knowledge of Maximo and SAP preferredExcellent oral and written communication skills.Proven working experience in administrative supportSelf-motivated and well-organized with a positive attitude towards challenges and the ability to set and meet deadlinesAbility to work with sound judgment to successfully prioritize multiple tasksEnthusiasm to participate in and support an operations team in a fast paced environmentEducation and CertificationsA Bachelor's degree from an accredited college is preferred.In lieu of degree, minimum of 5 years of secretarial experience in progressively demanding environment and High School Diploma or equivalency, two year degree.5-8 plus year of proven administrative and office support.Work ScheduleMonday through Friday8 hour work dayPaid for time worked only ; there are no paid holidays, vacation or sick daysOvertime is not permitted unless authorized in advanced.Additional InformationAll your information will be kept confidential according to EEO guidelines.By clicking the link above or any third-party link within this posting, you are leaving this site and going to a third-party website where the third-party website's terms and privacy policy apply