Administrative Assistant

Administrative Assistant — Central OfficeThe ideal candidate is highly self-motivated, professional and capable of managing their work load and prioritizing task in a fast-pace corporate environment. This is an excellent opportunity to join a growing company with competitive compensation and benefits. The Administrative Assistant — Central Office reports to the Chief of Staff.Key Responsibilities:Coordinate executive communications, including taking calls, responding to emails and interfacing with clientsPrepare internal and external corporate documents for team members and industry partnersSchedule meetings and appointments and manage travel itinerariesMaintain an organized filing system of paper and electronic documentsUphold a strict level of confidentialityDevelop and sustain a level of professionalism among staff and clienteleAnswering phones and routing calls to the correct person or taking messagesResearching and conducting data to prepare documents for review and presentation by the Superintendent and teamUsing various software, including word processing, spreadsheets, databases, and presentation softwareProvide general administrative supportManage and maintain accurate student enrollment records within the Infinite Campus Student Information System (SIS), including new enrollments, withdrawals, transfers, and demographic updatesSupport Census management by verifying student data, enrollment counts, and compliance documentation required for state and federal reportingMonitor and assist with daily student attendance processes, ensuring accurate entry, corrections, and follow-up in Infinite CampusDemonstrate working knowledge of district systems, including Infinite Campus, ParentSquare, and other student data platforms, and provide support as neededCoordinate the generation, review, and distribution of report cards, ensuring accuracy, timeliness, and compliance with district grading policiesDistribute report cards to parents/guardians through approved platforms (digital and/or print), maintaining confidentiality and proper documentationAssist with ParentSquare communication management, including posting announcements, managing parent inquiries, and supporting school-to-family communication effortsGenerate student and administrative reports from Infinite Campus and related systems for leadership, auditors, and state reporting purposesCollaborate with school sites, counselors, and administrators to resolve enrollment, attendance, and data discrepanciesEnsure compliance with FERPA and district confidentiality standards when handling student and family informationProvide technical and procedural support to staff regarding student information systems and reporting processesPerform additional clerical and administrative duties related to student services and district operations as assignedMinimum Qualifications:Bachelors Degree; Business AdministrationAdministration experience: 3 years reporting directly to senior managementStrong organizational, project management and problem-solving skillsPreferred Qualifications:Prior experience in a public charter school or similarly mission-driven educational settingFamiliarity with TMSA's academic model, student population, and Leader in Me frameworkBilingual abilities (English plus an additional language)Key Competencies:Mission Alignment — Demonstrates strong commitment to TMSA's mission and Science · Wisdom · Peace valuesCommunication — Communicates clearly and professionally with students, families, colleagues, and supervisorsCollaboration — Works effectively as part of a multi-disciplinary teamIntegrity — Maintains the highest standards of confidentiality, professionalism, and ethical conductContinuous Improvement — Welcomes feedback and pursues ongoing professional growth