Administrative Assistant and Operations Manager

Job Title: Administrative Assistant and Operations ManagerThe Administrative Assistant and Operations Manager provides high-level administrative, operational, and strategic support to the Vice President of Student Life and the Student Life Department. This position serves as a key coordinator for departmental operations, communication, scheduling, projects, budgeting, special events, and select student engagement initiatives.ResponsibilitiesExecutive SupportProvide direct administrative support to the Vice President of Student Life, including calendar management, meeting coordination, correspondence, travel arrangements, and project follow-up.Prepare agendas, presentations, reports, meeting notes, and departmental communications.Assist in managing confidential information with professionalism and discretion.Serve as a liaison between the Vice President, students, parents, faculty, staff, and external partners.Operations ManagementCoordinate day-to-day operations of the Student Life division to ensure efficiency and alignment across departments.Assist with strategic planning initiatives, departmental assessments, and divisional projects.Monitor timelines, deadlines, and follow-through for key initiatives and campus events.Develop and maintain operational systems, workflows, and organizational procedures.Support policy implementation and compliance within Student Life departments.Budget & Administrative CoordinationAssist in monitoring divisional budgets, purchasing, reimbursements, and expense tracking.Coordinate contracts, invoices, and vendor communications.Maintain accurate records, files, and departmental documentation.Event & Program SupportHelp coordinate Student Life events, leadership programs, retreats, training, orientation activities, and select campus engagement initiatives.Collaborate with campus partners to support a vibrant and Spirit-empowered student experience.Provide logistical oversight for meetings, conferences, and special events.Provide oversight and coordination of the University Esports Team.Communication & CollaborationSupport internal and external communication efforts for Student Life initiatives.Coordinate divisional calendars, marketing requests, announcements, and communication strategies.Manage and coordinate Student Life digital platforms, including the Student Life webpage and mobile app, to support student engagement initiatives and campus communication.Foster collaborative relationships across campus departments.RequirementsRequired:Bachelor's degree in Higher Education, Business Administration, Communication, Ministry, or a related field.3-5 years of administrative, operational, or project management experience, preferably in higher education or ministry settings.Strong organizational, communication, and interpersonal skills.Ability to manage multiple projects and priorities with attention to detail.Proficiency in Microsoft Office, Google Workspace, and administrative systems.Ability to handle confidential information with discretion and professionalism.Demonstrated commitment to the mission, vision, and values of the university.Preferred:Experience in Student Life, higher education administration, or nonprofit leadership.Knowledge of budgeting, event coordination, and project management practices.Experience supporting senior-level leadership.Knowledge/Skills/Abilities:Strong leadership and problem-solving skills.Excellent written and verbal communication abilities.Ability to work collaboratively in a fast-paced environment.High level of initiative, flexibility, and professionalism.Strong relational skills with students, parents, faculty, and staff.Equal Employment Opportunity:Oral Roberts University promotes equal employment opportunities for all individuals regardless of differences in race, color, religion, sex, national origin, age, disability, or veteran status.