Administrative Assistant

Administrative AssistantWe are looking for an Administrative Assistant to provide dependable operational support for a non-profit organization in California. This Long-term Contract position is well suited for someone who can manage office priorities, maintain accurate records, and assist leadership with day-to-day administrative and financial tasks. The ideal candidate is organized, detail-oriented, and comfortable handling a mix of clerical coordination, reporting, scheduling, and confidential administrative work.Responsibilities:Provide administrative support to leadership by managing correspondence, preparing documents, and keeping daily office activities organized.Receive and route incoming calls and visitors in a courteous manner while supporting front-desk and general office coverage needs.Maintain files, logs, and records with accuracy, including document tracking, retention materials, and other administrative documentation.Assist with data entry, reporting, and preparation of supporting schedules to help departments maintain accurate operational and financial information.Coordinate calendars, arrange meetings, and support master scheduling to ensure timely communication and efficient use of leadership time.Prepare customized and department-specific reports by gathering information, formatting documents, and verifying details before distribution.Support finance-related administrative duties by organizing materials, tracking information, and assisting with routine clerical tasks tied to department operations.Handle sensitive information with discretion while providing administrative assistance across multiple management and support functions, including occasional human resources support as needed.