Administrative Assistant (Accounting Focused)

Administrative Assistant - Accounting Focused
Transportation Company

We are a growing transportation and logistics company seeking a detail-oriented Administrative Assistant with a solid accounting background to support our operations team. This hybrid role combines day-to-day office administration with essential financial and accounting support, ensuring smooth billing, expense tracking, and compliance across our fleet and logistics activities.

Key Responsibilities

• Provide general administrative support including scheduling, correspondence, document management, and front-office coordination

• Handle accounts payable/receivable processes: process invoices, track payments, reconcile statements, and follow up on outstanding balances

• Maintain accurate financial records, expense reports, and driver/fleet-related cost tracking

• Assist with payroll support, expense reimbursements, and basic bookkeeping using accounting software

• Prepare and organize reports on operational costs, fuel expenses, maintenance, and other transportation-related financial data

• Manage vendor and customer files, contracts, and compliance documentation

• Support inventory of supplies, office equipment, and basic logistics paperwork

• Assist with data entry, filing, and maintaining organized digital and physical records

• Coordinate with drivers, dispatch, and external partners as needed

• Perform other administrative and accounting-related duties as assigned

Requirements

• Proven administrative experience (3+ verifiable years preferred)

• Accounting or bookkeeping background (education, certification, or hands-on experience required)

• Strong proficiency in Microsoft Office (especially Excel) and QuickBooks software

• Excellent organizational skills, attention to detail, and ability to manage multiple priorities

• Strong written and verbal communication skills

• Ability to handle confidential financial and operational information with discretion

• High school diploma or equivalent required; associate degree or coursework in accounting/business preferred

Preferred Qualifications

• Experience in the transportation, logistics, trucking, or fleet management industry

• Knowledge of transportation-related invoicing, fuel tax, or compliance documentation

What We Offer

• Competitive salary commensurate with experience

• Benefits package: 401k matching, Dental, Vision, Life, DirectPay Health, PTO, Vacation (more details provided during interview)

• Opportunity to grow within a dynamic transportation company

• Stable M-F schedule

• Collaborative team environment

To Apply
Please submit your resume and a brief cover letter highlighting your administrative and accounting experience.

We thank all applicants for their interest; only those selected for an interview will be contacted.