Administrative Assistant (A4)

Administrative AssistanceWhat makes DHL great? Our People! We know each employee's individual contributions make us the #1 Delivery and Logistics Company in the world.Distinguished as No.

1 World's Best Workplace™ by Great Place to Work and Fortune MagazineDHL is committed to maintaining an environment that empowers every team member to make the greatest possible impact on our business. Our culture is about personal commitment – to our business, to each other and to our global communities. DHL is dedicated to being a great place to work.

In addition to competitive compensation packages, our employees enjoy a range of programs, services and benefits that bring the best to their personal lives.Start YOUR career with DHL today…The Administrative Assistance is a key driver in making the Gateway a great place to work. This position offers interaction with our Clearance teams at every level ensuring events are coordinated and ensuring our teams have what they need to make their jobs easier. The Administrative Assistance is the expert of social activities and entertainment while at the same time a driver of the day to day administration of clerical responsibilities.Key Responsibilities:Manage workflow by assigning and completing tasks accordingly, ensuring that deadlines are met and work is completed timely and accurately including accounts payable and receivableVendors follow up and coordinationSupport the finance and operations teams by managing billing processes, overseeing accounts payable, and coordinating with vendors to ensure timely order fulfillmentAssist in the coordination of Gateway ActivitiesImplement and monitor programs as directed by management, and see the programs through to completionGenerate communication and reports when appropriateAssume responsibility for maintenance of office equipment, including computers, copy machines and other hardware for the GatewayMaintain office supplies by checking inventory and order itemsRespond to questions and requests for informationManaging calls, Email, correspondence, meeting scheduling, calendar, filing system and documents as neededOther duties as assigned by managementSkills & Qualifications:This role requires strong organizational skills, attention to detail, and effective communication abilitiesHigh School or EquivalentPrior Administrative experience highly desiredProficiency in MS Office with expertise in Microsoft Word, PowerPoint and ExcelAbility to analyze and revise operating practices to improve efficiencyDetail oriented and comfortable working in a fast-paced office environmentExcellent communication skillsSuperior organization skills and dedication to completing projects in a timely mannerPre-employment Requirements:DHL Participates in DPS (Denied Party Screening)Drug testing, background check and Physical examLAWA badging processEmployee Benefits & IncentivesDHL benefits and incentive offerings are designed to reflect a substantial experience for both employees and their dependents during their career and life journey.

The specifics will vary, but wherever you join and in whatever role, you'll find our benefits and rewards are among the best in the industry They include:Competitive Hourly Pay: $32.31Retirement Savings – 401K with company matchmyShares - Voluntary plan to buy discounted company sharesMedical, Dental, Vision, well-being programsTuition ReimbursementGenerous Paid Time OffPaid LeaveEmployee Discount ProgramEmployee Assistance & Work Life ProgramOutstanding training opportunitiesDHL is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic.