Administrative Assistant 6

About This JobThe mission of the Louisiana Department of Health is to protect and promote health and to ensure access to medical, preventive, and rehabilitative services for all residents of the State of Louisiana. Join the Office of Behavioral Health as a key member of the executive support team! In this dynamic role, you'll work closely with senior leadership, government agencies, and the public while coordinating high-level meetings, correspondence, travel, and time administration. If you're organized, responsive, and thrive in a fast-paced environment where your work directly supports executive operations, we encourage you to apply and make an impact! An ideal candidate should possess the following competencies: communicating effectively, demonstrating accountability, following policies and procedures, making accurate judgments, focusing on customers, and demonstrating initiative.Minimum QualificationsFive years of experience in administrative services. EXPERIENCE SUBSTITUTION: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

The maximum substitution allowed is 120 hours, which substitutes for a maximum of four years of experience.Job SpecificationThe official job specifications for this role, as defined by the State Civil Service, can be found here.Job Duties and Other InformationJob Duties:Serves as a liaison between the Assistant Secretary, Medical Director, government agencies, Local Governing Entities, and Behavioral Health headquarters staff.Tracks, routes, and follows up on correspondence from elected officials, constituents, and other stakeholders to ensure timely responses.Coordinates executive meetings, leadership meetings, workshops, interviews, and appointments, including scheduling presenters and documenting meeting minutes and action items.Screens and prioritizes telephone calls and inquiries for the Assistant Secretary and Medical Director and refers matters to appropriate personnel for resolution.Ensures requests for information and action are addressed timely in the absence of the Assistant Secretary and Medical Director.Performs, audits, and monitors time administration activities and records to ensure compliance with LDH and Office of Behavioral Health policies and requirements.Prepares travel documentation and coordinates travel arrangements for executive leadership and other staff, as needed.Position-Specific Details:Location: Office of Behavioral Health/Executive/East Baton Rouge ParishAppointment Type: This position may be filled as a probationary appointment.Cost Center: Position Number(s): 98023How To Apply:No Civil Service test score is required in order to be considered for this vacancy. To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections.

Applications may be rejected if incomplete.BenefitsLouisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program: Insurance Coverage More information can be found at Parental Leave – Up to six weeks paid parental leave More information can be found at Holidays and Leave – State employees receive the following paid holidays each year: New Year's Day, Martin Luther King, Jr. Day, Mardi Gras, Good Friday, Memorial Day, Independence Day, Labor Day, Veteran's Day, Thanksgiving Day and Christmas Day. ***** Additional holidays may be proclaimed by the Governor State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to): Louisiana State Employees Retirement System ( LASERS has provided this video to give you more detailed information about their system Teacher's Retirement System of Louisiana ( Louisiana School Employees Retirement System ( among others