Administrative Assistant (50268)

Administrative AssistantMain Campus - Las Vegas NM - Las Vegas, NM 87701OverviewSalary Range $16.54 - $16.54 Hourly Position Type Part Time - Reg Education Level 2 Year Degree Travel Percentage None Category StaffDescriptionSUMMARY: This position is responsible for providing administrative support.DUTIES AND RESPONSIBILITIES:Provides assistance to students and faculty;Performs clerical tasks in the data entry function, compiles spreadsheets, etc.;Screens and directs telephone, e-mail, and in-person inquiries.;Maintains confidential and accurate records and files;Maintains program databases; Assists with gathering program data;Handles confidential material accurately and in a professional manner;Prepares Travel Requests, Vouchers;Prepares Purchase Requisitions, Checks Requests and other financial documents;Picks up and delivers departmental mail and other documents;Attends meetings as assigned for the purpose of taking minutes and/or gathering information as required;Prepares Schedule Entry Forms and Schedule Change Forms;Coordinates textbook ordering process working with faculty, chairs and bookstore as necessary;Collects candidate applications and checks for completeness;Prepares communications to students;Communicates with students regarding program status; Answers routine student questions and directs students to appropriate academic departments;Forwards documentation to appropriate Advisor/Faculty for approval;Assists with the gathering of data for CAEP/CACREP Accreditation;Assists with gathering of data for outcomes assessment;Prepares reports as needed for CAEP/CACREP and Outcomes Assessment;Updates Advisors in the Banner System;Maintains program handbooks (i.e., Student Handbook and Practicum/Internship Handbook;Maintains regular attendance;Performs other job-related duties as assigned.QualificationsMINIMUM REQUIREMENTS:EDUCATION : High School Diploma or GED.EXPERIENCE: Three (3) years of experience performing general clerical/administrative assistant work.EMPLOYMENT REQUIREMENTS:Must possess and maintain a valid New Mexico Driver's License;Must be willing to travel;Must be willing to work overtime as required;Must be willing to work flexible schedules as needed.KNOWLEDGE, SKILLS, & ABILITIES:Experience working with Banner (Student Information System) or willingness to learn the system;Knowledge of general office practices and procedures;Knowledge of preventative maintenance of office machines;Knowledge of business communication;Knowledge of general office procedures;Skilled in Microsoft Office applications including Word, Excel, and Access;Skilled with managing webpage content;Ability to maintain effective working relationships with faculty, students, University community, and the general public;Ability to communicate effectively by having an excellent command of the English language (both oral and writing);Ability to follow written and verbal instruction;Ability to make independent routine decisions;PHYSICAL DEMANDS:Work is performed in a typical interior/office work environment;Repetitive hand motions and prolonged use of computer;Must occasionally lift and/or move up to twenty (20) pounds;Sitting for extended periods of time;Kneel, bend, and stoop.WORK ENVIRONMENT:Work is performed in a typical interior/office work environment;Work is performed in a typical interior/office work environment.