Administrative Assistant 5

Administrative Assistant$19.39 per hour 260 month calendar with full benefitsThis position works 8 hours per day and 40 hours per week.This institution is an equal opportunity provider. INTERNAL APPLICANTS MUST ATTACH THEIR INTERNAL TRANSFER APPLICATION BY THE INTERNAL CLOSING DATE TO BE CONSIDERED FOR AN INTERVIEW.Position SummarySupports the mission of the district by performing secretarial tasks to support the department or assigned building.Essential FunctionsIn collaboration with their supervisor, makes decisions regarding sustentative issues effecting the operation of the departmentMonitors all budget expenditures ensuring proper procedures are followed for purchasing materials, equipment, and servicesOversees general budget procedures for:Departments overall budgetApproval of expenditures by elementary principalsReimbursement requests for all supervisors' expendituresChecks supervisors' calendar daily; sets appointments and informs them of all changesGreets all callers in person and by telephone; provides timely information and refers callers to appropriate department or other administrators for assistanceDirects and handles mail, reserving sensitive mail for the supervisorLogs correspondence directed to supervisor as to critical return datesPrepares agendas for all meetings for the supervisorHandles response to routine correspondenceMaintains complex filing system of all correspondence, utilizing reserve storage facilitiesHandles complex tasks involving confidential matters in an appropriate mannerSummarizes various statistics for inclusion in reports prepared by the supervisor or requested by the Superintendent or Board of EducationEnsures all daily mail generated by supervisor is delivered to the post office before closingAs directed, drafts Board of Education resolutions, motions, and presentationsDrafts minutes of public meetings conducted by the supervisor and submits them for review and correctionFiles all the supervisors' materials keeping all updated by purging annually that which is in its third year or otherwise identifiedCompile and complete all reports assigned to the supervisors' officeAssist Superintendent's Administrative Assistant when neededPerforms other duties as assignedEssential Skills and AbilitiesAbility to bend, stretch and move various equipment and suppliesAbility to climb stairs and distribute materialsAbility to communicate effectively to the public regarding policies, procedures, and practices that can be addressed when the supervisor is not in the officeAbility to handle multiple tasks and establish prioritiesAbility to lift 15 pounds on a routine basisAbility to work in a fast paced, high intensity environment requiring multi-taskingThorough knowledge of office procedures and equipmentBasic RequirementsHigh School diplomaFive or more years of executive level secretarial experienceExtremely self-directed and motivated to address the tasks at hand when the supervisor is out of the officeComputer skills including word-processing and spread sheet capabilitiesCompetence in all areas of secretarial skills, such as typing, shorthand, bookkeeping, grammar, spelling, and composition of general letters of correspondenceEquipment UsedStandard office equipmentWork EnvironmentPhysical demands of handling a variety of student needsWhile performing duties of this job, the employee is regularly required to sit, talk, hear, walk, stand, and reach