Administrative Assistant 4

About This JobThe mission of the Louisiana Department of Health is to protect and promote health and to ensure access to medical, preventive, and rehabilitative services for all residents of the State of Louisiana.Join a dynamic team supporting regional leadership and play a key role in ensuring efficient day-to-day operations. This position offers the opportunity to provide executive-level administrative support, collaborate with diverse teams, and contribute to delivering quality services to communities across the region.An ideal candidate should possess the following competencies:Accepting Direction: The ability to be open and willing to follow guidance or instructionsCommunicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.Focusing on Customers: The ability to understand and meet the needs, preferences, and experiences of internal and external customers.Minimum QualificationsThree years of experience in administrative services. EXPERIENCE SUBSTITUTION: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.Job SpecificationThe official job specifications for this role, as defined by the State Civil Service, can be found here.Job Duties and Other InformationJob Duties:Provides administrative support to the Area Director by coordinating daily operations and assisting with the management of regional programs and initiatives.Assists with budget administration, purchasing activities, and fiscal reporting to support effective financial management and operational needs.Maintains databases, prepares reports, and ensures the accuracy and integrity of program information for leadership review and decision-making.Coordinates regional administrative functions, including mail services, printing, telecommunications, records management, and inventory control.Supports facility operations by assisting with vehicle management, facility maintenance, safety, security, risk management, and leases.Assists with contract, grant, and fiscal administration, including payroll, accounts payable, accounts receivable, and related administrative processes.Serves as a resource to regional staff by coordinating administrative activities, responding to inquiries, and helping ensure efficient and compliant business operations.Position-Specific Details:Location: Medical Vendor Administration / ES Baton Rouge Region 2-FSA 3 (ES TRI-REGION 3) / East Baton Rouge, East Feliciana, Iberville, Ascension ParishAppointment Type: This position may be filled as a Probationary appointment, Promotional appointment or Job appointment (temporary appointment that may last up to 48 months)Cost Center: Position Number(s): BenefitsLouisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service.

With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:Insurance CoverageMore information can be found at Leave– Up to six weeks paid parental leave More information can be found at and Leave– State employees receive the following paid holidays each year:New Year's DayMartin Luther King, Jr. Day,Mardi Gras,Good Friday,Memorial Day,Independence Day,Labor Day,Veteran's Day,Thanksgiving Day and Christmas Day.*** Additional holidays may be proclaimed by the Governor State employees earn sick and annual leave which can be accumulated and saved for future use.

Your accrual rate increases as your years of service increase.Retirement– State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):Louisiana State Employees Retirement System ( Retirement System of Louisiana ( School Employees Retirement System ( among others