Administrative Assistant 3

Administrative Assistant 3The University of Louisiana at Lafayette is a public research university committed to academic excellence, innovation, and service. As part of its operational support team, the University employs skilled professionals who provide essential administrative support to ensure efficient day-to-day operations for students, faculty, staff, and visitors.We're looking for an Administrative Assistant 3 to join our University of Louisiana at Lafayette team. The Administrative Assistant 3 provides advanced secretarial and administrative support to professional, supervisory, or managerial staff. This position performs duties independently and exercises a high degree of judgment and initiative when handling non-routine situations.Selected core competencies:Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.Focusing on Customers: The ability to serve the needs of those who support and/or rely on the services provided.Managing Resources: The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value.Using Data: The ability to use relevant and valid data to inform a recommendation for action.Minimum QualificationsTwo years of experience in administrative services.

Experience substitution: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.Job SpecificationThe official job specifications for this role, as defined by the State Civil Service, can be found here.Job Duties and Other InformationJob duties:Respond to requests for information and interpret departmental rules, regulations, and procedures when necessary.Independently prepare and compose correspondence concerning administrative matters, office policies, and programs.Compile and prepare special reports using information gathered from reports, documents, correspondence, electronic files, and other sources.Organize and maintain files, reference materials, and records while ensuring confidentiality of sensitive information. Prepare agendas, handouts, binders, and other materials needed for meetings.Perform administrative functions such as payroll preparation, travel reports, and supply requisitions. Prepare and type a variety of correspondence, reports, tables, records, and other documents from drafts, dictation, or instructions.Prepare documents requiring knowledge and proper use of specialized terminology. Attend meetings and prepare or transcribe meeting minutes as required.Proofread documents for spelling, punctuation, typographical errors, formatting, and overall accuracy.Establish and maintain electronic files used to identify, record, and classify stored information. Extract, assemble, and merge stored information to prepare documents and reports.Provide advanced administrative and keyboarding support while exercising independent judgment and initiative in completing assignments. May provide supervision or guidance to one or two lower-level personnel.Position-specific details:Appointment type: ProbationalWork location: University of Louisiana at Lafayette, Lafayette, LA 70504Compensation: $13.77 per hourHow to apply: No Civil Service test score is required to be considered for this vacancy.To apply, click the "Apply" link above and complete the electronic application, which may be used for this vacancy as well as future job opportunities. Applicants are responsible for checking their application status during the recruitment process. Additional status information is located under the Information section of the Current Job Opportunities page.All relevant experience and education must be included in the application to determine eligibility for this job title. Resumes will not substitute for the completed education and experience sections. Incomplete applications may be rejected.Contact information: For more information, contact:Taronsler Faye Cormier Human Resources Specialist University of Louisiana at Lafayette Human ResourcesLouisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.BenefitsLouisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:Insurance Coverage More information can be found at Leave – Up to six weeks paid parental leave More information can be found at and Leave – State employees receive the following paid holidays each year:New Year's DayMartin Luther King, Jr. Day,Mardi Gras,Good Friday,Memorial Day,Independence Day,Labor Day,Veteran's Day,Thanksgiving Day and Christmas Day.Additional holidays may be proclaimed by the Governor State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):Louisiana State Employees Retirement System ( LASERS has provided this video to give you more detailed information about their systemTeacher's Retirement System of Louisiana ( School Employees Retirement System ( among others