Administrative Assistant 3 (IT) - ADAIT3

Administrative Assistant 3Location: Birmingham, AL 35243 (Hybrid) Pay range: XXXXXXXXXXX/hr -XXXXXXXXXXX/hr Duration: 15 Months Schedule: StandardWe are looking for an experienced Administrative Assistant to support managers, directors, and other professionals. The person should be organized, detail-oriented, good at communication, and able to manage multiple tasks in a fast-paced environment.Key ResponsibilitiesManage calendars, schedules, and appointments.Schedule and coordinate meetings and events.Arrange travel and prepare travel plans.Prepare, edit, and proofread documents, reports, presentations, and emails.Manage phone calls, visitors, emails, files, scanning, and copying.Maintain records and organize documents.Track expenses and prepare expense reports.Conduct basic research and prepare reports.Handle confidential and sensitive information professionally.Support departmental projects, activities, and deadlines.Coordinate with internal employees and external stakeholders.Order meals and provide general office support when needed.Manage daily work based on priorities and deadlines.Solve administrative problems and take initiative when needed.Required Skills5–10 years of administrative experience.Strong calendar and schedule management.Experience coordinating meetings, events, and travel.Good knowledge of Microsoft Office: Word, Excel, PowerPoint, OutlookGood document preparation and proofreading skills.Strong verbal and written communication.Good organizational and time-management skills.Strong attention to detail.Ability to manage multiple tasks and meet deadlines.Ability to handle confidential information.Good problem-solving and decision-making skills.Ability to learn new tasks and software quickly.Ability to work in a fast-paced environment.PreferredExperience supporting a Corporate Communications team.Experience supporting senior managers, directors, or executives.