Administrative Assistant 2 - 188 Day

Administrative Assistant 2 – 185 Day$16.47 per hour 187 day calendar with essential benefitsThis position works 8 hours per day and 40 per week. The scheduled work hours for this position are 7:30 AM - 4:00 PM. This position starts on August 18, 2026.This institution is an equal opportunity provider.

INTERNAL APPLICANTS MUST ATTACH THEIR INTERNAL TRANSFER APPLICATION BY THE INTERNAL CLOSING DATE TO BE CONSIDERED FOR AN INTERVIEW. Internal closing date is August 11, 2026.STATUS: School Term; 38 weeks per year; to coincide with school term unless otherwise directed. This position is not scheduled for winter or spring breaks.FLSA STATUS: Exempt - x - Non-ExemptREPORTS TO: Administrator of facility or department; varies by assignment.

Daily tasks are given to the employee.HUMAN RESOURCES: x - Approved - Not ApprovedPOSITION SUMMARY: With minimal supervision, performs moderately complex office assignments within a school setting or support facility.ESSENTIAL FUNCTIONS:Prepare memos and correspondence for supervisorHandle incoming and out-going correspondence, student requests and school newsletterAssist with the coordination and distribution of textbooks, test materials, bulletins, and mailSchedule appointments, arrange meetings, confirm transportation for field trips, VICC students and routine school bus routesGreet all visitors and assist with special situationsType work orders and arrange servicing of building equipmentAs directed, assists with routine budget, purchasing and personnel tasksPerforms other duties as assignedESSENTIAL SKILLS AND ABILITIES:Ability to favorably interact with children, staff, parents, and managementAbility to handle verbal and written communications in a tactful mannerAbility to perform data entry, clerical and record keeping dutiesAbility to set good example for fellow workers by consistently performing job tasks in a positive mannerAbility to stoop, bend, twist, lift up to 15 pounds and manipulate equipment and suppliesCapable of receiving and executing verbal and written instructionsExcellent understanding of grammatical rules of correspondenceGenuine interest in serving children in a school settingSkill in handling multiple tasks and prioritizing assignmentsBASIC REQUIREMENTS:High school diploma or GED; prefer some formal secretarial knowledgeKnowledge of office procedures, computers, use of copy equipment, calculator, fax, email, and Microsoft Office programsEQUIPMENT USED:Standard office equipmentWORK ENVIRONMENT:Meet the physical demands of handling a variety of student needsWhile performing duties of this job, the employee is regularly required to sit, talk, hear, walk, stand, and reach