Administrative and Operations Coordinator

Administrative & Operations Coordinator

We are seeking an organized and proactive Administrative & Operations Coordinator to support a small, mission-driven nonprofit organization. This position provides administrative and operational support to leadership, the Board of Directors, and external partners while helping ensure day-to-day programs and office functions run smoothly.

Key Responsibilities:

• Coordinate Board and committee meetings, including scheduling, agendas, meeting materials, presentations, technology, and logistics.
• Prepare meeting minutes, action items, reports, correspondence, and PowerPoint presentations.
• Maintain Board rosters, governance documents, project trackers, and organizational records.
• Monitor shared email accounts and incoming communications, responding or routing requests appropriately.
• Track invoices, receipts, payment requests, and other documentation for accounting support.
• Run reports and maintain information using QuickBooks Online, internal databases, Excel, and other tracking systems.
• Support onboarding and ongoing communication with community and organizational partners.
• Coordinate virtual trainings and assist with occasional in-person events.
• Manage general office operations, vendor communication, supplies, and administrative needs.
• Track projects and priorities to help ensure deadlines and follow-up items are completed.

Qualifications:

• High school diploma or equivalent required.
• 2+ years of administrative, operations, program support, or related experience preferred.
• Strong written and verbal communication skills.
• Excellent organization, attention to detail, and follow-through.
• Proficiency with Microsoft 365, particularly Excel and PowerPoint.
• Comfortable working independently and managing multiple priorities.
• Strong judgment and ability to determine when issues can be handled independently or require additional support.
• Adaptable and comfortable working in a small-team environment where responsibilities may shift based on organizational needs.
• Professional, collaborative, and service-focused approach when working with internal and external partners.

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records.