Administrative & Communications CoordinatorReports to: Senior Director of Operations and FinanceJob Category: Full TimeRoles and Responsibilities:To support the administrative, coordination and communications needs of the Hill Community Development Corporation.Operations and Financial:Maintain an organized, functional, well-stocked, clean and orderly office presence and greet guestsPerform clerical, office management and administrative duties, i.e. open mail, log and respond as needed, answer telephone, record messages, send mail, make copies, complete errandsMaintain and consistently upgrade effective filing systemsExplore appropriate rates and services with various vendors such as utilities, office services, maintenance work etc. to assure cost-savings for organizationRespond to requests for documentation from various internal and external team membersPromptly escalate urgent matters to SDOF for action and resolutionSupport the development and maintenance of an effective project management system;Maintain various databases to assure high-level accuracy and expeditious access to dataCreate office systems to maximize efficiencies and effectivenessRespond to requests of senior staff and delegates for various administrative, operational and community engagement tasksOrganizational and Communications:Provide project support to Hill CDC programs and projects as assignedAttend Hill CDC meetings and provide administrative support and record keeping as needed (including various monthly and quarterly meetings)Maintain current information on organizational website and social mediaPerform quality graphic design supportAssist with updating the website, social media and newsletters as requiredAssist with community communication efforts, prepare fliers/newsletters, contact speakers, coordinate community meetings, contact various community stakeholders etc.Facilitate and coordinate meetings of key constituent groupsPrograms and Events:Support the Programs and Policy department event organizers as neededCoordinate planning, vendors, and marketing per organizers requestAttend events to assist in the execution of event including pre and post event setup and breakdownOther:Other duties as assigned.Technical Skills Needed:Key Skills: MS Office Suite (Outlook Email & Calendar, Teams, Word, Excel, Powerpoint), Canva, Photoshop, Social Media (Facebook, Instagram, Twitter, LinkedIn), SalesforcePreferred Skills: Monday, Adobe Photoshop and InDesign, MailChimp, Content Management SystemsAbility to learn new software programs quicklyImportant Candidate Qualities:Excellent written and verbal communication skillsHighly organizedStrong attention to detailCoachable; demonstrates use of lessons learnedSelf-starterAbility to multi-task and work in fast-paced environmentsHighly responsivePositive, professional, and amicable demeanorStrong problem-solving skills & good judgmentAbility to work well independently and with othersAbility to interact with diverse groups of people such as community residents, elected officials, business executives, foundation representatives etc.Knowledgeable and capable of supporting senior staff in setting appointments, screening calls, office management, meeting and event preparationSuperb technical or creative and communication skills are a mustOffice Hours:Maintain formal office hours for the Hill Community Development Corporation from 8:45am – 5pm on site.This position must open the Hill CDC office promptly at 9am Mon – Friday.Physical Requirements of the Job:Ability to operate computer and other equipment in the officeMust have sufficient mobility to move around office and to interact with the community; must be able to move or lift objects of no more than 25 lbs.Preferred:Valid PA Driver's License and Personal TransportationWork Environment:Non-Smoking Work EnvironmentBusiness Casual Professional Dress (No jeans, leggings, flip-flops or tank tops)Pay Rate:Commensurate with experience and qualificationsPaid bi-weekly