Administrative and Budget Coordinator

Administrative and Budget Coordinator

City of O'Fallon, Missouri
Pay Range: $24.74–$27.58 per hour DOQ

The City of O'Fallon is seeking a detail‑oriented, organized, and customer‑focused Administrative and Budget Coordinator to join our Parks and Recreation Department. This role plays a vital part in supporting department operations by providing administrative, budgeting, and purchasing assistance across multiple divisions, including Parks, Landscape, Facilities, Recreation, Renaud Center, Tourism, and Festivals.

Key Responsibilities

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• Serve as the initial point of contact for customer inquiries and concerns.
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• Assist with preparation, tracking, and review of departmental budgets; attend all budget meetings.
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• Research and compile financial data to support monthly budget reviews and annual budget development.
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• Monitor and record expenditures for Parks and Recreation operations.
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• Code invoices, reconcile purchasing card statements, and ensure compliance with City purchasing and financial policies.
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• Maintain electronic files and databases, creating new systems as needed.
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• Support development of purchase orders, ordinances, resolutions, and memoranda.
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• Oversee uniform orders, supply orders, inventories, and shipping/receiving processes.
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• Coordinate meetings, training sessions, travel arrangements, and scheduling of mosquito control services.
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• Assist with employee onboarding and offboarding processes.
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• Draft and prepare correspondence, reports, manuals, and brochures.
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• Create and edit work order requests.
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• Perform additional duties as assigned.
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Required Knowledge & Skills

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• Knowledge of modern office practices and procedures.
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• Familiarity with city payroll processes.
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• Understanding of customer service standards.
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• Knowledge of purchasing, budgeting, and financial policies.
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• Understanding of accepted accounting principles, including governmental accounting.
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• Basic mathematical skills.
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• Proficiency with computers and job‑related software.
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• Strong communication skills and the ability to work effectively with the public.
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Minimum Qualifications

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• High school diploma or GED required.
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• One to two years of relevant administrative, budgeting, or financial experience, or completion of an internship/apprenticeship in a related field.
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Benefits

The City of O'Fallon offers a comprehensive and competitive benefits package, including:

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• Medical, Dental, and Vision insurance
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• Employer-paid Life Insurance
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• Optional Health Savings Account (with employer contributions)
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• Flexible Spending Accounts
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• Optional Pet Insurance
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• Wellness incentives and onsite fitness facilities
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• Discounted membership at Renaud Fitness/Aquatic Center
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• Employee Assistance Program 
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• Paid leave: 3 weeks of vacation for new hires, 11 holidays, 1 personal holiday, sick leave, and extended illness leave
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• Access to Zen and lactation rooms in select facilities
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• Participation in the Missouri LAGERS L‑6 Pension Plan
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• Optional 457(b) Retirement Plans
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• Tuition reimbursement to support professional development
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The City of O'Fallon is an Equal Opportunity Employer and participates in E-Verify.