Administrative Analyst 1 4P/194

Administrative Analyst 1Location- Birmingham, ALContract -5 monthsPosition SummaryThe Administrative Specialist is responsible for supporting the smooth and efficient operations of the department by performing a broad range of administrative, organizational, and compliance tasks. This role requires excellent attention to detail, strong communication skills, and a high level of professionalism in all interactions. The position also promotes and upholds a safe and collaborative work environment.Key ResponsibilitiesAdministrative SupportProvide comprehensive administrative support for department leadership and directors, including: Calendar managementTravel arrangementsExpense report reconciliationCoordination of meetings and events, including catering and room set-up/breakdownServe as a point of contact for internal and external communication, ensuring professional and prompt responses.Compliance & Records ManagementProcess government timesheets and procurement card reports in a timely and accurate manner.Maintain organized records and ensure compliance with Southern Company's administrative, accounting, and regulatory procedures.Assist with invoice submission, purchasing, and procurement support, working closely with the Procurement Specialist.Office OperationsMonitor and maintain inventory of office and breakroom supplies.Coordinate with building services and vendors as needed to support facility-related needs.Provide backup support to other administrative staff during absences or peak work periods.Perform ad hoc administrative tasks as assigned.Required Skills & QualificationsHigh proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).Strong verbal and written communication skills.Demonstrated ability to manage multiple tasks and prioritize effectively.Exceptional attention to detail, organizational abilities, and time management.Professional demeanor with a commitment to confidentiality and discretion.Ability to work independently while maintaining team collaboration.Experience coordinating travel, events, and financial reporting in a corporate environment.