Administrative Aide

Administrative AideApplications accepted from: All Persons Interested Department: Fire Division: Human Resource & Risk Management Section: Administration Location: 500 Jefferson 17th Fl, Houston, TX 77002 Workdays & Hours: Monday – Friday 7:00 am - 4:00 pm DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS The Houston Fire Department is the fourth-largest fire department in the U.S. and promotes excellence as the World's Largest Accredited Municipal Fire Agency. The Human Resource (HR) Command is seeking a proactive and motivated Administrative Aide with positive customer service skills and the ability to service the public in a courteous, professional and helpful manner while assisting to fulfill the daily operations. The Administrative Aide will provide departmental administrative support for all HR Command functional areas which may include receptionist duties, typing, processing, filing, reporting, and other related work/special projects as assigned.RESPONSIBILITIES:Courteously greets internal and external visitors, answers phones and directs callsPerform data entry, develop, and prepare appropriate correspondence, documents, and reportsProvide operational and administrative support to HR Command Staff and personnelMake copies, scan documents, file, process interoffice and postage mail, and perform other general administrative duties as neededOrganizes and maintains statistical data, records, spreadsheets and/or databases, interprets data and prepares complex reports that may be semi-technical in naturePerforms other duties as requestedWORKING CONDITIONS The position is physically comfortable most of the time occasional periods of stooping, bending and/or light lifting of materials.MINIMUM REQUIREMENTS MINIMUM EDUCATIONAL REQUIREMENTS Basic knowledge of grammar, spelling, punctuation and simple mathematical functions as might be normally being acquired through attainment of a High School Diploma or a GED. MINIMUM EXPERIENCE REQUIREMENTS Two years of clerical or administrative experience are required.PREFERENCES Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6. Preference will be given to Individuals with experience in Microsoft suiteGENERAL INFORMATION SELECTION/SKILLS TESTS REQUIRED Department may administer skills assessment test. SAFETY IMPACT POSITION NO If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test. SALARY INFORMATION Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification. The salary range is: Salary Range – Pay Grade 10 APPLICATION PROCEDURES Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during the active posting period. Applications must be submitted online at: To view your detailed application status, please log in to your online profile by visiting: or call . If you need special services or accommodations, call . (TTY 7-1-1) If you need login assistance or technical support call . Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process. All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided. EOE Equal Opportunity Employer The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.BenefitsThe city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan.

Benefits include:MedicalDentalVisionWellnessSupplemental InsuranceLife insuranceLong-term disabilityRetirement pension457 deferred compensation planEmployee Assistance Program10 days of vacation each year13 city holidays, plus one floating holidayCompensable Sick LeavePersonal LeaveFlexible schedulesHybrid-Telework for eligible positionsProfessional development opportunitiesTransportation/parking planSection 125 pretax deductionsDependent Care Reimbursement PlanPaid Prenatal, Parental and Infant Wellness LeavesHealthcare Flexible Spending AccountFor plan details, visit