Assistant PositionTop skills needed: Outlook, Concur, Event PlanningRoles and Responsibilities:Under the direction of supervisors, assistant will be responsible for providing administrative support, as well as general clerical/secretarial support to the team. Ability to act as a team player, strong interpersonal skills, and willingness to multi-task and prioritize are critical requirements.Responsibilities will include, but are not limited to, the following:Providing administrative support to manager and team. Including: Managing schedules, meetings, travel arrangements, and expense reports.
Person will support Niche Marketing Team, including 1 Executive Director and up to 5 marketers.Collaborate with Strategy & Operations lead.Implementing/organizing/maintaining documents and records.Updating invoice tracking for supervisors.Maintain contact/group lists for the team and sending out groups emails as needed.Onboard new hires and order office supplies (as needed)Ordering catering, setting up/cleaning up catering for meetings.Scheduling workshops and large meetings, including logistics, arranging AV/technical support when appropriate.Requirements:• Proven admin or assistant experience• Knowledge of office management systems and procedures• Excellent time management skills and ability to multi-task and prioritize work• Attention to detail and problem-solving skills• Excellent written and verbal communication skills• Strong organizational and planning skills• Ability to handle confidential information• Proficient in MS Office• At least 5 years of experience in the field or in a related area• High school diploma or equivalent; college degree preferred• Fully on-site