Administrative Assistant Level II (Casework Assistant)
DOS OCS Washington DC - Washington, DC 20006
Duties/Tasks:
- Be able to perform all tasks of the Administrative/OMS position;
- Draft routine correspondence for signature by their supervisor and other bureau officials;
- Assist officers with case processing;
- Draft case work summaries;
- Draft and prepare cables; and
- Scrutinize weekly delinquency reports from CA and the Bureau of Legislative Affairs (H) on White House, Secretary Staff (S/S) and Congressional correspondences, and call to the attention of action officers delinquencies for which they are responsible;
- Provide training and oversight to staff on Administrative/OMS procedures;
- Perform tasks of the Administrative/OMS at a more complex level;
- Provide sustained support to legal assistance coordinators;
- Serve as the lead on managing the sections correspondence;
- Maintain a paper filing and/or an electronic filing system for all incoming and outgoing correspondence
- Be responsible for monitoring incoming and outgoing request to the General Services Division (GSD);
- Serve as primary point of contact on Departments current travel guidance and information; and
- Perform other duties as assigned.
Qualifications:
- HS Diploma and one (1) year of experience serving in a similar capacity.
- Proficient in the Microsoft Suite of Office Products (i.e., Word, Power Point, Excel, SharePoint and Outlook
- Ability to type mistake-free final forms (letters, memorandums, cables, speeches, briefing papers, etc.), many of them destined for CA upper management, the White House, and/or Members of Congress;
- Excellent organizational, communication, and customer service skills
- Active Secret Clearance is required to be considered for this role