Admin Specialist III

Admin Specialist IIIThis position provides administrative support to four members of an executive team.

The role requires extensive administrative experience, a collaborative personality, and the ability to manage calendars, prepare for meetings, and handle minor offsite event planning. The successful candidate will be adept at understanding the nuances of supporting senior leaders and capable of troubleshooting issues independently.Location: Santa Rosa, California (On-site) - 5 days per weekKey ResponsibilitiesProvide dedicated administrative support to executive leadership, including complex calendaring and meeting preparation.Draft and prepare presentations, correspondence, and reports using Office 365 applications such as PowerPoint, Word, and Outlook.Manage meeting coordination, including booking rooms, ensuring equipment functionality, and arranging catering as needed.Complete work assignments autonomously, ensuring all procedures and policies are followed.Plan and execute information dissemination by drafting presentations, correspondence, and reports.Execute department workflow by resolving standard and nonstandard requests from managers.Contribute to event coordination by arranging meetings and assisting with the planning of medium-scale events.Required QualificationsEducation: A High School Diploma or GED is required.Experience: A minimum of three (3) years of experience providing administrative support specifically for leadership is required.Technical Skills:Proficiency with Microsoft Office 365 suite (Outlook, Word, PowerPoint, Excel).Experience with data entry and maintaining data integrity.Demonstrated interpersonal and communication skills.Preferred QualificationsOne (1) year of work experience in a role requiring interaction with senior leadership (e.g., Director level and above).One (1) year of experience developing and delivering presentations to management.Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRateds Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico.Everforth Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.