Executive Assistant

Executive AssistantWe are seeking a highly organized, proactive Executive Assistant to provide best-in-class support to a senior executive and help drive efficiency and effectiveness in a fast-paced environment. This role serves as a trusted partner, managing priorities, anticipating needs, and ensuring day-to-day operations run seamlessly. This position is based at Levy's Corporate Headquarters in Chicago, IL.Major Areas of Responsibility:Schedule ManagementDay-to-day management of the calendars for the executives, including meeting scheduling and liaison with other administrative assistantsLiaising with clients at a high-level on behalf of the ExecutiveEnsures that meetings, presentations, and other duties are carried out seamlesslyBooks business travel to ensure that specific travel requirements and low fares are accommodatedManages travel schedule to proactively handle travel disruptions and any travel changes needed, this may include being available evenings and/or weekendsOffice Management:Answers incoming calls using proper etiquette and thorough documentation and prompt distribution of messagesProvides professional clerical support including filing, copying, and scanning of documentsProcesses invoices, expense reports and purchasing card statements on a timely basisManages supplies and ordering for new business meetingsOrganizes appropriate location, set-up, and communication for meetings, including board meetings, meetings, off-site meetings, and client meetings.Facilitate organizing notes, gifts, cards, and awards when neededOverall Management:Promotes a cooperative work climate, maximizing productivity and morale.Fosters strong relationships with operations by making accessibility and responsiveness a priority.Job Requirements:Excellent and professional writing and verbal skillsExperience working at Executive Assistant level with senior management and senior level clientsKnowledge of MS office applications, including Word, experienced in Excel, and OutlookAbility to manage complex and highly confidential informationAbility to work autonomously and across multiple tasks and reporting into different project teamsAbility to build a Power-Point presentation, with design and creativity skillsMust be adept at problem-solvingMust be able to prioritize and plan work activities as to use time efficientlyMust be organized, accurate, thorough, and able to monitor work for qualityHigh degree of personal organization and self-managementBenefits:MedicalDentalVisionLife Insurance/ ADDisability InsuranceRetirement PlanFlexible Time Off PlanPaid Parental LeaveHoliday Time Off (varies by site/state)Personal LeaveAssociate Shopping ProgramHealth and Wellness ProgramsDiscount MarketplaceIdentity Theft ProtectionPet InsuranceCommuter BenefitsEmployee Assistance ProgramFlexible Spending Accounts (FSAs)Levy is a member of Compass Group USA.

Compass Group/Levy is an equal opportunity employer. At Compass/Levy, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.Req ID: