Admin Coordinator

Administrative AssistantJoin a big biopharma leader as a part-time Administrative Assistant supporting multiple executives and teams. This remote position requires flexibility to accommodate PST business hours and experience with complex calendar management, travel arrangements, and expense reporting. You'll play a key role in facilitating executive operations, partnering cross-functionally, and delivering top-tier administrative support.Location: Remote - Thousand Oaks, CA (PST preferred)Employment Type: Contingent Worker (Contract, W2)Contract Length: 5 months (possible extension)Compensation: $21/$24 per hour (based on experience)Key ResponsibilitiesManage complex and multiple calendars, including scheduling global meetingsCoordinate domestic and international travel arrangements and process expenses via ConcurIndependently organize and support onsite/offsite meetings and special administrative projectsAssist with onboarding/offboarding, technology setup, and workspace coordinationPrepare, format, and proofread correspondence, reports, and presentationsTake, transcribe, and distribute meeting minutes; assist with project tracking and status reportingSupport budget tracking, database management, and vendor coordinationCollaborate with cross-functional administrative teams to ensure alignment and communicationDemonstrate confidentiality, discernment, and professionalism in all interactionsRequired Experience & SkillsAdministrative support experience in a fast-paced office environmentProficient with Concur, Workday, MS Outlook, Teams, Word, Excel, and PowerPointExperience supporting multiple stakeholders and managing shifting prioritiesStrong organizational skills and attention to detailExcellent communication and proactive problem-solving abilitiesAbility to work independently and adapt to ambiguityPreferred QualificationsPrior experience at a big biopharma leader or comparable life sciences companyDemonstrated ability to track action items and prioritize for multiple executivesExperience with virtual and hybrid global teamsTop 3 Must Have Skills1.

Complex calendar management2. Travel and expense coordination3. Executive-level discernment, confidentiality, and professionalismDay-to-Day ResponsibilitiesManage complex calendars and meetings across time zonesCoordinate travel and expense processesPrepare reports and presentationsSupport department operations, onboarding, and vendor communicationsAssist with project tracking, budget management, and confidential tasksBasic QualificationsAssociate degree and 2 years of experience2 years in a technical school setting with hands-on experienceHigh school diploma / GED and 4 years of experienceThis posting is for Contingent Worker, not an FTE