Admin Clerk Senior - Toki - 1.0 FTE - 26-27 SY

Admin Clerk Senior - Toki - 1.0 FTE - 26-27 SYMiddle School OperationsToki MiddleStarting Compensation: $32.82 Hourly Wage (26-27 Salary Schedule)Non-ExemptMMSD is seeking highly motivated and energetic applicants! Applicants should have a good attitude, willingness to learn, and passion for impactful work and learning.Why You Should Work with MMSD!The Madison Metropolitan School District (MMSD) is the second-largest school district in Wisconsin. We have a simple but bold vision — to ensure that every school is a thriving school, that prepares every student to graduate from high school ready for college, career, and community. We welcome applicants who will actively contribute to our ongoing commitment to making MMSD a thriving, welcoming environment for all students, families, and staff.In addition, we have a great compensation package. Visit our benefits page and compensation page for more information.Becoming a Model School DistrictThe Madison Metropolitan School District is committed to being anti-racist, culturally responsive, and inclusive. We have a simple but bold vision — to ensure that every school is a thriving school, fostering the growth of every student so they graduate from high school ready for college, career and community.Our strategy is captured in our strategic framework, and centers on three major goals: that all children achieve academically, that our schools are places where children and adults thrive, and that our Black youth excel at school.

To achieve this vision, we seek to retain staff in all positions, who are committed to being anti-racist, culturally responsive, and inclusive. Staff who will actively contribute to our ongoing commitment to making MMSD a thriving, welcoming environment for all students, families and staff.We firmly believe in and are here to create a work environment that is challenging and rewarding, while supporting employees in their career path. We strive to provide, encourage, grow, and develop a talented workforce that better supports and represents the diversity of our student population. We know this vision doesn't come to life without dynamic leaders and support staff in every school.About Our DistrictThe Madison Metropolitan School District is the second largest school district in Wisconsin. The district serves a beautifully diverse population of more than 25,000 students. More than half are students of color.

Almost half come from low income households. Nearly one third are English Language Learners, and more than 100 languages are represented in our schools. Madison schools are committed to making this district a place where every child thrives.Purpose of the PositionUnder supervision of the Principal, this position is responsible for secretarial & clerical tasks of the office.Essential Duties and ResponsibilitiesManage a welcoming and professional main office atmosphere where parent/guardian, student and community member concerns are addressed quickly and efficientlyManage, record, and monitor student attendance and track areas of concern & follow through with phone calls and promote District attendance goalsManage various district budgets including Formula, Title I, SIP, Staff Development, Donations, etc., ensuring proper guidelines are being used throughout the school and the use of procurement cardsWork with the Student Services Team to execute and schedule parent meetings including truancy meetingsMaintain and generate school checks, financial account records, and bank deposits per District money handling proceduresSeek resources requested and complete task of ordering a large variety of school purchasing needs through District and external suppliersMaintain inventory of supplies and order replacements as neededManage and facilitate registration days as well as all facets of student record keeping including adding and dropping students, making sure changes to student records are updated, course and class placements, report cards, and student feesManage the scheduling and entry of K-screenersAssist in maintenance of letters of records, which includes merged address labels and lettersPrepare memos, newsletters and weekly bulletin correspondenceMaintain order when students are presentFacilitate behavior support calls and documentationAssist students who are ill or injured, may include administering medications in the absence of a school nurseOther related duties as assignedKnowledge, Skills, and Abilities Required to Perform Essential Job FunctionsAbility to file, sort, and distribute mailAbility to create letters and memosStrong knowledge of Infinite Campus with the ability to navigate the multiple data resources to include student management, report card management, use of Ad Hoc filter, behavior management, course scheduling, Data Dashboard and other data collection needsAbility to communicate effectively with office assistants and administrators of workload and office needsAbility to train assistants in the office with most current procedures and to be able to delegate assignments as needed to meet deadlinesAdvanced knowledge of and proficiency with computers and district softwares, such as Oasys, School Messenger, Class 7, Kronos, Munis, Subfinder, Infinite Campus, Microsoft Suite, Publisher, Gmail, and Google DocsAdvanced knowledge of best practice in accounting, bookkeeping and financial reportingAbility to use digital media downloading and create slideshow productionAbility to manage and maintain a welcoming, non judgmental, and professional main office atmosphere to include positive customer service while speaking on the phone, responding to people through security systems, and interacting with people in personAbility to strategically assign staff to supervision duties balancing multiple schedulesAbility to maintain an organized and efficient office environmentAbility to manage time effectively, work independently, problem solve, multi-task, and make sound judgmentsAbility to operate a variety of office equipment (personal computer, phone, fax, copier)Demonstrated skill in positive and professional communication with the ability to maintain confidentiality and composure during stressful situationsStrong oral and written communication skillsAdvanced keyboarding skillsMinimum Qualifications3 years successful secretarial experience or a combination of secretarial experience and formal secretarial training equivalent to 3 years, including computer mastery1 year bookkeeping/accounting experiencePrior secretarial management experienceExperience working in a school setting with demonstrated cultural competence in working with a diverse family populationExperience working cross-culturally and/or commitment to work toward one's own cultural competence (i.e., valuing difference/diversity, recognizing personal limitations in one's skills and expertise, and having the desire to learn in these areas)Skills tests for keyboarding skills will be used to consider candidatesPreferred QualificationsNative-like fluency in Spanish and English preferredNext StepsUpon submitting, your application will be reviewed by the hiring manager. Based on your application materials, a hiring manager may reach out to you to schedule an interview.Candidates who have indicated fluency in Spanish and/or Hmong are invited to apply for our bilingual positions as well. If interested in a bilingual position, candidates would be asked to complete reading, writing, and oral language proficiency assessments.Working ConditionsWork may require travel to different locations within the district and to off-site meetings.Position may require working evenings, nights, and some weekends.Certain positions within the District may allow hybrid work flexibility for a portion of their work schedule, depending on the needs of the position and the work unit. This topic and any remote work flexibility that may be available will be discussed in more detail in the interview processSchool-based positions are required to be in-person unless otherwise directed by the building principal.Physical RequirementsAbility to work under generally safe and comfortable conditions where exposure to environmental factors is minimal and poses little to no risk of injury.

This position requires the ability to lift up to 25 pounds occasionally and may involve walking, sitting, stooping or reaching. Manual dexterity is necessary for completing general tasks while operating office equipment. This position may require being stationary for extended periods of time.Ability to perform work in a variety of indoor and outdoor environments throughout the year, including in inclement weather, spaces without air conditioning, and areas where temperatures may be uncomfortable or fluctuate rapidly.DisclaimerThis position description is subject to change at any time. The above job description does not limit the