Admin Assistant - Private Equity (1-3 years exp)

Overview

This range is provided by Mission Staffing. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Job Title: Administrative Assistant - PRIVATE EQUITY (1-3 years exp)

Compensation: $70,000 - $100,000 base + overtime + discretionary bonus

Core Hours: 8:30 AM - 5:30 PM, with flexibility as needed

Role Summary

We are seeking an exceptionally polished and professional Administrative Assistant with 1-3 years of experience in reception and administrative support. The ideal candidate is highly organized, intelligent, proactive, and confident —someone who can seamlessly support two Managing Directors in a fast-paced environment. This role requires a personable and highly professional demeanor, impeccable attention to detail, and a commitment to delivering top-tier support.

Key Responsibilities

• Serve as the face of the office, providing a warm and professional greeting to clients and visitors.
• Manage day-to-day administrative tasks, including calendar management, meeting coordination, and travel arrangements for two MDs .
• Travel Coordination for whole firm as well.
• Oversee incoming calls, emails, and correspondence with responsiveness and accuracy.
• Maintain office organization, supplies, and orderliness.
• Assist with preparation of presentations, reports, and other documents as needed.
• Handle confidential information with discretion and professionalism.

Key Qualifications

• MUST HAVE: Experience working in a FINANCIAL SERVICES firm (ideally Buy-Side)
• 1-3 years of experience in a reception or administrative support role, ideally in a corporate environment.
• Exceptional experience with travel coordination and management.
• Exceptionally polished with a strong attention to detail.
• Type A personality with a proactive, take-charge attitude.
• High EQ and interpersonal skills to interact with clients, executives, and staff.
• Ability to prioritize tasks and handle multiple projects with tight deadlines.

Personality & Culture Fit

• Smart, quick-thinking, and solution-oriented.
• Enthusiastic, professional, and adaptable in all situations.
• Naturally driven, type A , and ready to jump in where needed with an A+ attitude .

If you have a punchy, polished, and proactive approach and are ready to make an impact, we encourage you to apply!

Employment details

• Seniority level: Associate
• Employment type: Full-time
• Job function: Administrative
• Industries: Financial Services, Venture Capital and Private Equity Principals, and Capital Markets

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Note

Inferred from the description for this job: Medical insurance, Vision insurance, 401(k)

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