Job TitleJob DescriptionEssential DutiesReview the previous day's reports to confirm accuracy, then send morning reports to shipping lines.Review Vessel Breakdown report for any new bookings, start building invoices in dock works for anything newProvide quotes to customers upon requestCreate and maintain all files for shipping lines - imports and exports. Maintaining accounting files for accounts receivable, processing bank deposits, reporting all transactions and remits to POA and processing and recording files for all CBP submissions.Submit title paperwork to CBP, provide shipping lines with updates on the clearance status for each submission and invoicing customer when it is cleared to release by CBP. Along with documenting and tracking the return of the original documentation to the customer.Finalize invoices when the vessels are complete and have sailed.
Entering completed invoice information into Account register, emailing invoice and all backup information to customers. Complete the vessel file, confirming everything has been updated in the inventory reports, and all units have been invoiced for. Entering invoice information into customer portals for payments.Biweekly teams meeting with accounting to review/resolve unapplied cash.
Monthly meeting with the accounting department to review overdue invoices, then following up with customers on outstanding accounts.Create reports when we get new contracts, assuring the reports are accurate for each shipping line and contract and updating existing reports when contracts terms change.Send in maintenance request for equipment and building repairsOversee customer service and assist when neededMinimum QualificationsHigh school diploma or equivalentValid US driver's licenseObtain and maintain a transportation worker identification credential badge (TWIC)Strong communication, including writing, speaking and active listeningGreat customer service skills, including interpersonal conversation, patience and empathyGood problem-solving and critical thinking skills3+ years of experience working with Microsoft Excel, Word and OutlookBasic math, bookkeeping and accounting skillsOrganization, time management and prioritization abilitiesAbility to be discreet and maintain the security of customer informationEffective computer skills to input to use bookkeeping and account management softwareUnderstanding of industry-specific policies and procedures regarding safety and maintain safe working practicesPreferred QualificationsExtensive knowledge and skills in Excel, creating and formulating spreadsheetsKnowledge of different types of machinery being received at terminalAbility to speak another language or work in a multicultural environmentInternational Auto Processing, LLC is an equal opportunity employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race; color; religion; national origin; sex (including pregnancy); sexual orientation; gender identity and/or expression; age; disability; genetic information; citizenship status; military service obligations or any other category protected by applicable federal, state or local law.Equal opportunity employer/protected veterans/individuals with disabilities. This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.