Admin Assistant, Executive Office

Administrative AssistantWe are seeking a proactive, highly organized, and detail-oriented Administrative Assistant to ensure the smooth execution of day-to-day administrative and operational needs. This role is critical in maintaining scheduling efficiency, supporting team events, coordinating travel and expenses, and assisting with key corporate functions. The ideal candidate is someone who thrives in a dynamic environment, exercises discretion, and delivers excellent internal and external service.ResponsibilitiesProvide high-level calendar support and meeting coordinationMaintain and update individual and shared calendars, ensuring accuracy and appropriate prioritizationPromptly communicates meeting changes or shifts in priorities to relevant stakeholdersServe as a point of contact for internal and external scheduling needs, representing the senior leadership team with professionalism and discretionServe as a trusted representative of the executive team in all interactions—via phone, email, and in person—with internal and external stakeholdersSupport leaders in recognition and celebration effortsMaintain the highest level of confidentiality and discretion at all timesTravel & Expense CoordinationArrange domestic travel, including flights, accommodations, and local transportationPrepare travel itineraries and handle last-minute adjustments with agilityProcess and track expense reports and reimbursement requests in a timely and accurate mannerEvent & Meeting LogisticsPlan and coordinate events, including offsites, happy hours, and celebratory gatheringsCoordinate corporate gifting initiatives on behalf of the senior leadership team for key stakeholders, internal milestones, and seasonal campaignsManage hotel bookings, meal arrangements, and venue logistics as neededAssist with corporate meeting planning, including agenda creation, materials prep, catering, room setup, and follow-upsAssist with meeting materials & agendas, PowerPoint preparation, timeline creation, etc.Executive Office & Visitor SupportManage recognition efforts on behalf of executive teamServe as the point person for VIP visits to the office—ensuring an exceptional guest experience from start to finishOwn all day-of coordination and troubleshooting to deliver a seamless, branded experience for visiting VIPsAdministrative Systems & ToolsManage executive use of internal platforms such as NuOrderMaintain organized files and documentation related to meetings, travel, and expense activitySupport general administrative functions to ensure the senior leadership operates efficientlyOur Ideal Candidate Will Have2+ years' experience as an Administrative Assistant for a high-growth companyA proven ability to execute with consistent delivery and reprioritize based on evolving business needsProficiency in multiple calendar platforms including iCal, Google Calendar and OutlookSuperb communication and interpersonal skills with ability to tailor communication to different audiencesOrganizational skills and attention to detailStrong critical thinking skills with the ability to navigate ambiguity, work through challenges or scheduling conflicts, evaluate options, and identify thoughtful solutionsA service-minded approach with a genuine desire to support leaders, team members, and guests with professionalism, warmth, and follow-throughAbility to anticipate needs, proactively identify next steps, and stay one step ahead in a fast-paced, ever-changing environmentA strong ability to build cross functional partnerships and work collaborativelyA growth mindset: desire to learn, grow and embrace new ideasA shared appreciation for our 3 core values of Family, Fashion and PhilanthropyWe are an equal opportunity employer and value diversity at our company.