Accounts Receivable Supervisor

Accounts Receivable Supervisor

Accounts Receivable Supervisor is responsible for overseeing and managing CCS's Accounts Receivable (AR) and billing functions while continuing to support CCS division operations with mid-level administrative and accounting-related duties. This role ensures accurate, timely invoicing and collection support, supervises AR bill activities, and serves as a key liaison between accounting, project managers, and operations.

Education and Experience Qualifications

• High School Diploma or GED
• Valid Driver's License and ability to be insured under the Company's driving insurance.
• Minimum of 3 years of experience in accounts receivable, billing, or a related accounting function; minimum of 1 year in a supervisory capacity required, with responsibility for managing and coaching direct reports, including oversight of day-to-day work activities. Bachelor's degree preferred.
• Demonstrated experience with accounting software, basic understanding of accounting functions (AR, AP, payroll, job costing, etc.)
• Ability to manage and lead Accounts Receivable team, experience with billing processes strongly preferred.
• Must have demonstrated experience with Microsoft Office Suite.
• Experience with construction, industrial services, or environmental projects is preferred but not required with suitable educational experience.
• Exceptional customer service skills and ability to work independently.
• Ability to multi-task and handle multiple tasks from different individuals and departments.
• Ability to work quickly and be able to function in bursts of various urgent tasks.
• Must be detail-oriented and set high standards for accuracy.

Duties and Responsibilities

Accounts Receivable & Billing Management

• Oversees daily AR billing operations, including invoice generation, review, and distribution.
• Ensures timely and accurate invoicing in accordance with contract terms and company policies.
• Supports the AR collections team with timely follow-up on outstanding balances by ensuring accurate invoicing and efficient billing processes.
• Coordinates with customers, Department Managers, Regional Department Coordinators, and internal teams to advance project billing and resolve billing discrepancies and disputes
• Collaborates in collection efforts while maintaining positive client relationships.
• Main customer service point of contact for customer invoice inquiries assisting with prompt resolution of disputes.
• Develops documents, and improves AR billing processes and controls.
• Provides guidance, training, and oversight to AR/Billing staff.
• Supports system set-up and integration for new invoice processes within various financial data management systems by developing procedures and processes that ensure efficient and accurate billing operations.
• Create and modify T&M billing to generate invoices and send them to customers.
• Reviews billing packet submitted from field for accuracy and compares billing estimates, dailies, and applied cost in system
• Reconciles and identifies variances between billing paperwork from field to cost that is posted on jobs, following up with management on any discrepancies.
• Create credit memos with appropriate approvals for customers when needed.

Administrative & Accounting Support

• Works closely with internal accounting teams, as well as Department Managers, and Regional Department Coordinators to ensure accounting documentation is timely, accurate and complete.
• Responds to and resolves administrative, billing, and accounting-related inquiries.
• Retrieves information from records, emails, and other documentation; prepares summaries and reports as needed.
• Conducts research and complies statistical or financial reports.
• Maintains organized filing and recordkeeping systems.
• Provide administrative and accounting support to multiple regional offices and departments, including handling inquiries, billing and wage reviews, document preparation, record-keeping, Excel management, and general administrative tasks.

Oversee prevailing wage rate administration by conducting research, reviewing compliance requirements, and maintaining accurate records while supporting business compliance inquiries. General Responsibilities

• Maintains punctual, regular, and predictable attendance
• Works collaboratively in a team environment with a spirit of cooperation
• Respectfully takes direction from management while exercising independent judgment within the role.
• Maintains confidentiality of financial and company information.
• Other duties as assigned.

Working Conditions and Physical Requirements

• Remain in a stationary position for extended periods of time.
• Move about inside the office.
• Operate a computer and other office productivity machinery, such as a calculator, copy machine, computer printer, etc.
• Occasionally ascend/descend stairs.
• Ability to communicate accurate information and ideas so others will understand.
• Observe details at a close range.
• Occasionally move office related supply up to 10lbs.
• Position is in-office in Longview, WA; Monday-Friday

Employee Benefit Program

• Medical, Dental & Vision options for employees and eligible dependents
• Life AD&D - Voluntary and Company paid.
• Specialty RX programs.
• Group AFLAC options – Hospital, Critical, and Accident Plans
• Pre-Tax Flexible Savings Account (FSA)
• Pre-Tax Dependent Care Savings Account (DCSA)
• Telehealth by Teladoc.
• 401(k) with discretionary annual company matching contributions.
• Employee Assistance Program (EAP)
• Paid Trainings and Certifications
• Paid Leave including Paid Vacation, Paid Sick Leave, Paid Holidays, Jury Duty and Bereavement for qualifying employees
• Up to $2,000 per year profit sharing for qualifying employees
• Annual company events
• Safety Incentives