Accounts Receivable Specialist

Job description: The Accounts Receivable Specialist is responsible for managing incoming payments, maintaining accurate financial records, and ensuring customers pay invoices on time for Del Zotto Products of Florida. This role supports the company's cash flow by processing invoices, monitoring outstanding balances, and resolving billing discrepancies.

Key Responsibilities:

• Generate and issue customer invoices accurately and on time.
• Process and record incoming payments, including checks, ACH, wire transfers, and credit card payments.
• Monitor customer accounts for overdue balances and follow up on outstanding invoices.
• Reconcile accounts receivable transactions and maintain accurate records.
• Investigate and resolve billing issues, payment discrepancies, and customer inquiries.
• Prepare aging reports and assist with collection efforts.
• Maintain customer account information and payment histories.
• Collaborate with sales, customer service, and accounting teams to resolve account issues.
• Assist with month-end closing activities and financial reporting.
• Ensure compliance with company policies and accounting standards.

Qualifications

• 5+ years of accounts receivable, accounting, or bookkeeping experience.
• Proficiency in accounting software and Microsoft Excel.
• Strong attention to detail and organizational skills.
• Excellent communication and customer service abilities.
• Ability to prioritize tasks and meet deadlines.

Required Skills

• Knowledge of accounts receivable and general accounting principles.
• Extensive experience in Florida Lien laws and sales tax.
• Data entry accuracy and financial recordkeeping.
• Experience working in multi-entity preferred.
• Problem-solving and analytical skills.
• Time management and multitasking.
• Professional communication skills.
• Ability to work independently and as part of a team.
• Knowledge of collections and credit management.
• Credit application and reports.
• Familiarity with financial reporting and reconciliations.
• Bilingual in English and Spanish is a plus but not required.

This position typically reports to the Controller and plays a critical role in maintaining healthy cash flow and positive customer relationships.