Accounts Receivable Specialist

Job TitleEnsure all company policies and controls are being followed, including obtaining approvals or obtaining supporting documentation. Ensure all invoices are reviewed, approved, coded, and issued in a timely manner. Work with the customers on questions or inquiries they have.

Process all third-party contract forms in a timely manner to ensure deadlines are met for payments. Provide statements to the customers routinely to make sure they have all invoices recorded. Prepare an open receivable list for review and discussion with the Controller.

Process all deposits/receipts; checks, ACH, credit card, etc. into the system and apply to the appropriate invoices. Record all credits timely.

Issue reports to internal staff when needed.Duties/Responsibilities:Process all invoices timely and accuratelyObtain all pay apps from sales team before deadlinesCommunicate with customers for rental extensions, collections or to answer any question.Complete 3rd party billings on their system when applicable.Process credit card receipts and apply payments timely and match to invoices correctlyFollow up on all credits and process as requestedPrepare any refund support and issue accordingly.Send aging report to sales staff and statements to customers at least monthlyRequired Skills/Abilities:Work schedule of 7:30 am to 4:30 pmExcellent verbal and written communication skillsExcellent interpersonal skillsBi-lingual (Spanish/English) not necessary but would be a plusProficient in Microsoft Office Suite or related softwareUse of office 365 calendar management a plusExcellent organizational skills and attention to detailGood understanding of clerical procedures and systems such as recordkeeping and filing.Ability to work independently, but not afraid to ask for help when unclear on new tasksKnowledge or experience with SAGE100 a plusExperience with AIA billing methodsTwo to five years of experience in a construction inside office role.