Accounts Receivable Coordinator

Accounts Receivable CoordinatorSupports: Finance & OperationsOrganizational Reporting: Executive DirectorRole Type: Part-Time Staff Role (29 hours per week)Role PurposeThe Accounts Receivable Coordinator role exists to faithfully receive, record, and report every gift and every dollar of income entrusted to Plainfield Christian Church, and to keep the church's books for all income. This role ensures that giving is processed accurately and promptly, that givers are thanked and served well, and that leadership has timely, trusted information about the church's income.This role is both relational and operational. It works alongside the Accounts Payable Coordinator, who keeps the books for money going out, within a finance structure that deliberately separates the handling of money coming in from money going out, a practice that protects the congregation, the staff, and the church's witness.Core Role Job ProductsFaithful, Accurate Giving ProcessingEffective Giving Systems Ownership (REALM)Investment & Departmental IncomeIncome Bookkeeping, Reconciliation & ReportingGrateful, Hospitable Care for GiversEffective Team & Operations IntegrationRole Expectations & CompetenciesSystems & Technical ExpectationsDemonstrated proficiency in Microsoft Office, particularly ExcelExperience with church management and accounting software; REALM and REALM Accounting experience strongly preferredSolid working knowledge of fund accounting, double-entry bookkeeping, bank reconciliation, and IRS contribution acknowledgment requirementsTwo or more years of experience in bookkeeping, accounts receivable, or nonprofit/church finance preferredProfessional & Ministry ExpectationsExceptional accuracy and attention to detail, with consistent follow-throughClear written and verbal communicationAbility to manage recurring weekly and monthly deadlines in a busy ministry environmentDiscretion and confidentiality when handling giving records and sensitive financial informationAlignment with the mission, vision, and values of Plainfield Christian ChurchA "Can-Do," hospitable spiritContributes to team and organizational success by supporting cross-functional initiatives and taking on additional tasks as appropriateStewardship & Separation-of-Duties ExpectationsDoes not enter invoices or disbursements in the accounting system, submit check requests, approve payments, or hold a church credit cardDoes not maintain the vendor file or collect W-9sIs never the sole counter of any depositDoes not approve their own journal entries; manual entries are approved by the Executive DirectorHolds no check-signing authority on any church accountSigns the church's confidentiality and stewardship acknowledgementMeasures of SuccessGiving batches entered, posted, and reconciled to the bank deposit every week with no unresolved variancesThe weekly giving report published on schedule and trusted by leadershipContribution statements issued accurately and on time, including year-end statements by January 31The income section of month-end reports delivered on schedule with clear explanations of variancesEvery bank account reconciled and signed off by the Executive Director by the month-end close deadlineGivers receiving prompt, accurate, and gracious answers to their questions