Accounts Receivable Associate

Accounts Receivable & Billing Specialist

Industry: Transportation / Logistics / Freight Brokerage

Job Type: Full-Time

• This position does not offer visa sponsorship

About the Role

We are looking for a detail-oriented and organized Accounts Receivable & Billing Specialist to join our growing logistics brokerage team. This position is responsible for ensuring accurate and timely customer invoicing, maintaining accounts receivable records, and assisting with collections and billing-related inquiries.

The ideal candidate is dependable, comfortable working in a fast-paced environment, has strong organizational skills, and can manage multiple priorities while maintaining accuracy.

Responsibilities

Prepare and process customer invoices for completed freight loads.

Review load documentation, including bills of lading (BOLs), proof of delivery (PODs), and other required paperwork to ensure accurate billing.

Verify customer rates, accessorial charges, and other billing details before submitting invoices.

Submit invoices to customers through email, customer portals, and other electronic billing platforms.

Monitor accounts receivable aging and follow up on outstanding invoices.

Communicate with customers regarding invoice discrepancies, payment status, and billing questions.

Research and resolve billing issues, deductions, and short payments.

Maintain accurate customer account records and billing documentation.

Work closely with operations and account management teams to resolve missing paperwork and billing discrepancies.

Assist with month-end accounts receivable reporting and reconciliations.

Identify opportunities to improve billing processes and reduce delays in collections.

Perform other accounting and administrative duties as needed.

Qualifications

Previous experience in accounts receivable, billing, or general accounting preferred.

Experience in transportation, logistics, or freight brokerage is a plus.

Familiarity with freight documentation, including BOLs and PODs, preferred.

Strong attention to detail and accuracy.

Excellent organizational and time management skills.

Strong written and verbal communication skills.

Ability to work independently and manage multiple deadlines.

Proficiency in Microsoft Excel and Outlook.

Experience with transportation management systems (TMS), QuickBooks, or other accounting software is a plus.

What We’re Looking For

Someone who takes ownership of their work and follows tasks through to completion.

A proactive problem-solver who isn’t afraid to follow up on outstanding items.

Someone who can work efficiently in a fast-paced, growing company.

A team player who communicates well across departments.

Someone who understands that accuracy and timely billing directly impact company cash flow.

Why Join Our Team?

Opportunity to grow with an expanding logistics brokerage.

Collaborative, team-oriented work environment.

Opportunity to take ownership of your responsibilities and contribute to improving processes.

Competitive compensation based on experience.

We are looking for someone who wants to be part of a growing team and make a meaningful impact on our day-to-day operations.

*This position does not offer visa sponsorship