Accounts Payable Voucher Examiner

Accounts Payable Voucher ExaminerIf you answered "yes" to most of these, keep reading on.All contractors supporting this Department must be able to either possess or pass Moderate Risk Public Trust (MRPT) investigation, or obtain a Secret Security Clearance. Important note to consider: A Secret Clearance will open a lot of other doors for your career in the Government to include possibilities of being hired directly.You Must Meet these Minimum Requirements:High school diploma or equivalent (some college preferred)Strong organizational, communication, and direction-following skillsProficiency in Microsoft Office Suite (Teams, OneNote, Word, Excel, PowerPoint, and Outlook)Ability to understand and act on brief instructionsWe are also Looking for:Associate degree or 2+ years of experience in auditing, financial transactions, customer service, or handling PIIFamiliarity with ticketing systems (e.g., ServiceNow)Experience drafting professional correspondenceIntermediate to advanced Excel skills; familiarity with Microsoft AccessProven analytical skills and ability to work independentlyComfortable juggling multiple priorities with minimal supervisionOur most Successful Employees in this Position Demonstrate:Adaptable, dependable, and self-driveDetail-oriented with excellent time managementStrong written and verbal communication skillsTeam-first mindset with individual accountabilityConsistently meets or exceeds deadlines with accurate executionTakes ownership and provides clear status updates on assignmentsOverview of Department:The Opportunity: Join the Bureau of the Comptroller and Global Financial Services (CGFS), Department of State (DoS), in Charleston, SC for a temporary assignment supporting the Office of Payables and Receivables. This office provides Accounts Payable services to domestic and selected overseas vendors.

As an Accounts Payable Voucher Examiner, your primary responsibility will be to review invoice packages and create payment vouchers in the financial system, ensuring documentation accuracy and compliance prior to certification.Day-to-day Job Responsibilities include:Apply relevant regulations and procedures to review and process vouchers and invoicesExamine financial documents for accuracy, completeness, and compliancePerform work consisting of the examination for accuracy, adequacy of documentation, compliance with regulations, and justification of vouchers, invoices, claims, and other requests for payment for:Goods and services provided to or by the Government.Satisfaction of breach of contract or default in fulfilling contractual obligations (e.g., unauthorized substitution of materials specified in a contract or change from contracted price).Other transactions, when such examination of the request for payment is not classifiable in another series.Identify and resolve discrepancies by contacting the submitting unitProvide professional support to stakeholders via email, phone, and TeamsEnsure compliance with Prompt Payment Act and financial policiesEnter and process transactions into DoS financial systemsValidate voucher details against authorizations, receipts, and acceptance recordsAnalyze payments related to IQCs, purchase orders, fixed-fee, and cost-reimbursable contractsPerform quality control and maintain tracking and reconciliation for vendor paymentsComplete administrative tasks such as coding, filing, and data verificationSupport and uphold ISO 9001 quality management principlesPerform other duties as assignedWork Schedule:Standard 8-hour shift scheduled between 6:00 AM and 6:00 PM.Work schedules include a non-compensated 30, 45, or 60 minute meal period, based on operational needs and supervisory approval.Employees are expected to adhere to their approved schedule to support office coverage and accurate timekeeping.Additional hours may be required with Assistant Program Manager and DoS approval.100% on-site position.Software Systems Utilized:Microsoft Office Suite: Word, Excel, PowerPoint, Access and OutlookAccounting/Financial Systems:Global Financial Management System (GFMS)Regional Financial Management System (RFMS)USAID Accounting System known as PhoenixDocument Storage: Document Imaging SystemReporting System: Global Business IntelligenceInternational Treasury System (ITS)Secure Payment System (SPS)