Accounts Payable Supervisor

Accounts Payable SupervisorThe Administration is seeking a person qualified by education and experience to carry out the duties assigned to the position and in general, to establish and maintain a high level of standards of excellence in the Vernon Public Schools. The Accounts Payable Supervisor is directly responsible for the school district's accounts payable operations. This position is part of a team of business professionals and reports to the Director of Business and Finance.

The role of the Accounts Payable Supervisor entails ownership of leading and optimizing the accounts payable function in an environment where creative thinking, initiative and systematic improvements are fully supported. The position will have significant interface with other departments and operational teams on a district-wide level. This position is Labor Grade 10-Custodians, Maintenance Staff, and Secretaries Union Contract. Salary is $29.44/hr. Start date: ASAPEssential FunctionsMaintain the strictest confidence concerning personnel, students and operational concerns of the districtPromote good public relations by personal appearance, attitude, and conversationReport all cases of suspected child abuse to appropriate school personnel and proper government authorityEfficiently operate the accounting applicationsAssist in budgetary adjustmentsCommunicate and work with staff and vendors on billing/payment issues and account balancesMaintain positive professional relationships with staff and vendorsSupervise and coordinate activities of co-workers engaged in calculating, posting, ordering and verifying accounts payable related activitiesEnsure district is receiving all available discounts opportunities through payment processEnsure accurate and timely payment of all accounts by verifying account numbers; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation; ensure credit is received for outstanding memos; issues stop-payments or purchase order amendments; verify vendor account through monthly reconciliationPerform and supervise accounts payable fiscal year-end closing processOrganize and track vendor billing and payments; reconcile invoicesProcess and maintain encumbrance balancesPrepare payroll checks per payroll reportsProvide documents and data requested by auditorsAssist in various balancing proceduresAttend meetings and in-services as requiredManage the full cycle of the Accounts Payable process from purchase order, invoice receipt to payment, including vendor and employee payables, travel and purchase card administration, ledger balances, monthly reconciliations and vendor maintenanceOrganize all purchase orders to respond quickly to vendors and employeesCompile reports required by management and government agenciesMonitor account balancesPrepare various year end schedulesOther Duties and ResponsibilitiesCross-train and perform other finance office operations as neededRespond to routine questions and requests with tact and diplomacy in a timely mannerMaintain a level of approachability by administration and staffServe as a role model for students and staffQualifications/CertificatesBachelor's Degree in Accounting, Finance or other related discipline preferred5 years Accounts Payable experience2 years supervisory experience preferredExperience working with internal and external auditors preferredStrong working knowledge of MUNIS or other governmental accounting software systems preferred Must be bondableSuch alternatives to the above qualifications as the Superintendent and/or Vernon Board of Education may find appropriateRequired Knowledge, Skills, and AbilitiesAbility to communicate ideas and directives clearly and effectively, both orally and in writingStrong time management and project management skillsExperience with double-entry accounting softwareProficiency with Excel and other financial softwareProficiency with Microsoft Office productsAbility to work effectively with othersGood analytical skillsGood communication skillsEffective, active listening skillsAbility to multi-taskGood organizational and problem-solving skillsProficient in mathExcellent computer skillsAbility to meet deadlinesAdditional Working ConditionsInteraction among childrenRepetitive hand motion, e.g., computer keyboard, typing, calculator, writingRegular requirement to sit, stand, walk, read, hear, see, speak, reach, stretch with hands and armsFrequent interruption of duties by staff, students, visitors and/or telephoneOccasional requirement to lift, carry, push and/or pulling various supplies and/or equipment up to a maximum of 20 poundsEquipment OperatedComputer/Laptop Printer ScannerRequired Testing Continuing Educ./Training Clearances Accounting Skills Test Fingerprint/BackgroundEvaluationPerformance will be evaluated annually in accordance with the provisions set by the Vernon Board of Education My signature below represents that I have reviewed the contents of my job description and that I understand the requirements of my position.