Accounts Payable Specialist

Accounts Payable Specialist – West Palm Beach, FL

(6 month contract-to-hire)

Pay: $30-36 an hour

AP Specialist with report to the Corporate Controller and manage both the incoming and outgoing financial transactions of a company. This role ensures vendors are paid accurately and on time and that clients settle their invoices promptly.

Responsibilities

Accounts Payable

• Verify, code, and enter vendor invoices into the accounting system.
• Schedule and prepare electronic transfers, ACH payments, and check runs in accordance with approval thresholds and payment terms.
• Respond to vendor inquiries and resolve billing discrepancies, short-pays, and duplicate invoices.
• Review expense reports for proper coding, receipts, and manager approval.
• Maintain vendor records, including W-9 collection and 1099 tracking for year-end reporting.
• Monitor the AP aging report and flag past-due vendor balances.
• Perform special projects and other responsibilities as assigned.

Qualifications

• High school diploma or GED
• Strong attention to detail and ability to organize and manage multiple priorities.
• Strong analytical and problem-solving skills.
• Strong proficiency in MS Excel and Outlook.
• Exceptional interpersonal, oral, and written communication skills.
• Knowledge of vendor invoicing and project billing practices preferred.
• Basic understanding of accounting software preferred (BST and QuickBooks preferred).
• Experience in engineering, construction, or professional services industry preferred.