Accounts Payable Specialist

Accounts Payable SpecialistSeaboard Overseas & Trading Group is looking for an Accounts Payable Specialist to manage the full cycle of vendor payments and invoice processing. This role sits within the finance team and works closely with procurement, operations, and vendors to keep payables accurate and on schedule.Duties and ResponsibilitiesAccounts Payable ProcessingReview, verify, and process vendor invoices accurately and timely.Match invoices to purchase orders, contracts, receiving documentation, and approvals.Process payment requests in accordance with Seaboard payment policiesPrepare and process ACH, wire transfer, check, and other vendor payments.Investigate and resolve invoice discrepancies, payment exceptions, and vendor inquiries.Monitor accounts payable aging and assist with managing outstanding vendor obligations.Vendor Master Maintenance and Internal ControlsMaintain vendor master records and supporting documentation.Obtain and review W-9 forms and other required vendor information.Perform vendor validation procedures and callback verifications for new vendors and vendor banking changes.Ensure all vendor additions and changes comply with Seaboard fraud prevention and vendor verification policies.Maintain documentation supporting vendor setup, modifications, and approvals.Assist in periodic reviews of vendor master file changes and internal control monitoring activities.Tax Reporting and ComplianceMaintain vendor tax records and ensure proper tax classification.Prepare annual Form 1099 reporting and related reconciliations.Review vendor setup information for 1099 reporting requirements.Coordinate year-end tax reporting activities and resolve vendor tax reporting issues.Support internal and external audits involving accounts payable and tax compliance.Month-End and Financial ReportingReconcile accounts payable subledger to the general ledger.Assist with accruals and month-end closing activities.Prepare reconciliations, schedules, and supporting documentation for financial reporting.Support audit requests and maintain organized accounting records.Assist with special projects and process improvement initiatives.Systems and Process ImprovementUtilize ERP systems to process invoices, vendor maintenance requests, and payments.Maintain electronic records and supporting documentation.Identify opportunities for increased efficiency and stronger internal controls.Support system implementations upgrades and testing activities when assignedEducation and ExperienceAssociate's degree in Accounting or a related field, or equivalent experience3-4 years of experience in accounts payable or related accounting functionsForeign currency recording and reporting experience preferredAbility to work effectively in a fast-paced and culturally diverse environment with various levels of management, hourly associates, peers and outside suppliersProfessional written and verbal communication skillsStrong experience with ERP software – Oracle/PeopleSoft and/or Microsoft Dynamics AX preferredStrong Excel skills, including experience with Pivot Tables, V-LOOKUP functions and formula writingStrong analytical and problem-solving skillsDetail oriented, with the ability to work in a multi-project environment and meet deadlinesPosition may require occasional periods of extended hours due to financial reporting deadlines and/or timing of the crop seasonExperience with 1099 preparation and reporting.Understanding of accounts payable processes and internal controls.Understanding of general ledger coding and account reconciliations.Working Environment/Physical DemandsWork is performed in a professional office environment and involves frequent contact with others as part of Seaboard's collaborative culture. While performing the duties of this job, the employee is regularly required to hear and communicate effectively, verbally and in writing, and with sufficient mobility to perform assigned tasks.

Regular use of standard office equipment, such as computers and phones, is required. This role may have physical demands including, but not limited to, lifting, bending, pushing, pulling and/or extended sitting and standing. The employee may occasionally lift and/or move up to 20 pounds.

The position requires specific vision abilities, including close vision and the ability to adjust focus. The physical demands described above are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.