Accounts Payable Specialist – Shared Services

Accounts Payable SpecialistTrue Environmental and its partner firms, have united their strengths to establish the nation's premier environmental and engineering services consulting firm. This powerhouse organization offers an extensive range of services aimed at revolutionizing the built environment and preserving the natural one. Its diverse expertise encompasses environmental remediation, urban planning, engineering iconic coastal and marine structures, developing sustainable energy sources, and pioneering resource extraction methods.

With a workforce of over 700 dedicated professionals, including environmental experts, engineers, technicians, scientists, planners, surveyors, and construction management professionals, this dynamic organization operates in more than 20 offices across the U.S and Canada.The Accounts Payable Specialist is responsible for the end-to-end processing, control, and administration of accounts payable functions for Shared Services. This role is dedicated exclusively to invoice processing, vendor management, and payment execution, ensuring accuracy, timeliness, and compliance with established company policies and internal controls.This position is operational and process focused, supporting the organization through efficient transaction management of the accounts payable workflow, including identifying inefficiencies and driving process enhancements.Key ResponsibilitiesAccounts Payable ProcessingProcess high volumes of vendor invoices with strict adherence to internal controls and approval workflowsResolve discrepancies directly with vendors and internal departmentsCode invoices accurately based on predefined coding structures and departmental guidanceMaintain accurate vendor records, including W-9 collection and vendor onboarding documentationPrepare and execute weekly payment runs (ACH, wire, check)Monitor AP aging and proactively follow up on outstanding approvals, escalating and resolving delays to ensure timely processingCorporate Credit Card Program ManagementAdminister the company's corporate credit card programIssue new cards, manage credit limits, and maintain cardholder recordsReview monthly credit card submissions for policy compliance and required documentationFollow up with employees regarding missing receipts or policy exceptionsReconcile monthly credit card statements to submitted expense documentationCoordinate with the credit card provider on disputes, fraud alerts, and account maintenanceProvide guidance to employees on corporate expense policy and documentation requirements, ensuring consistent application of policiesVendor Management & Customer ServiceServe as primary point of contact for vendor inquiriesResolve billing disputes and payment discrepancies in a timely mannerMaintain professional vendor relationships to support operational continuityPartner with internal stakeholders to address issues, align on priorities, and ensure effective resolution of payment and billing mattersCompliance & ControlsEnsure compliance with company policies and internal approval requirementsSupport 1099 reporting and annual vendor tax documentationAssist with audit requests by providing AP documentation and supportMaintain organized digital records in accordance with retention policiesIdentify control gaps or risks and recommend process or control improvementsSystems & Process AdministrationMaintain and optimize AP workflows within the ERP systemIdentify process improvement opportunities within invoice routing and payment cyclesSupport automation initiatives related to invoice capture and workflow efficiencyGenerate AP reports for management review as requestedAnalyze workflow performance and recommend enhancements to improve efficiency, accuracy, and scalabilityRequired QualificationsAssociate's degree in Accounting, Finance, or related field or equivalent AP specific experience5+ years of dedicated accounts payable experience in a high volume corporate environmentDemonstrated expertise in invoice processing, vendor management, and payment executionStrong working knowledge of ERP systems with hands-on AP module experienceProficiency in Excel for AP reconciliations and reportingStrong attention to detail and organizational skillsDemonstrated ability to manage multiple priorities, resolve complex issues, and work cross-functionally with minimal supervisionAll qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.